JOB RESPONSIBILITIES

Directly reporting to our Sales Director, the Sales Planning & Logistics Coordinator is responsible for planning and monitoring Retail, Wholesale and Production volume plans, while coordinating and managing vehicle flow, supply, storage and distribution from the manufacturer to the dealer network, ensuring agreed quality, quantity and timing standards are met.

Therefore, the individual taking on this role will be expected to:

Coordinate and generate sales/production volume proposals on the basis of relevant analyses and calculations.

Manage the Ordering & Forecasting process, coordinating factory orders between Mazda Motor Europe, Mazda Spain and the Dealer Network.

Communicate planning information to relevant stakeholders and prepare monthly actuals and forecast reports.

Coordinate workflows within the distribution process as well as highlight issues and suggest improvements to the process.

Support dealer operations through training and administration of ordering and logistics systems.

Manage vehicle wholesale processes, stock levels and related reporting activities.

Monitor vehicle movements and coordinate logistics operations with Mazda Logistics Europe and relevant stakeholders.

Monitor all activities within the distribution process to ensure supply and delivery of vehicles /parts & accessories in a timely and appropriate manner as well as implement improvements to the system.

Coordinate vehicle transportation activities and resolve logistics issues with internal and external stakeholders to ensure an efficient delivery process.

Handle complex queries and issues within standard procedures escalating as appropriate





Provide telephone and online support to dealers on logistics-related matters.

Coordinate the implementation of relevant best-fit IT systems, programs and procedures,

proactively suggesting improvements.

Manage the logistics systems used within the business and administer the vehicle ordering system.

Coordinate workflows with internal and external interfaces to support shared planning and mutual understanding.

Coordinate with internal and external stakeholders to support vehicle and accessory planning activities.

Provide sales planning with reporting and business analysis.

Maintain effective relationships with key partners, including Mazda Motor Europe, Mazda Logistics Europe, the Dealer Network and logistics providers.

Supervise and cultivate day-to-day relationships with external business contacts.

Dealer Network, logistics and transport providers.

JOB REQUIREMENTS The adecuado candidate for this position will bring the following:

- University degree in Business Administration, Industrial Engineering, Logistics/Supply Chain Management, Marketing or a related field. Desirable: Master’s or postgraduate degree in Supply Chain, Logistics or Sales Management.
- 3-5 years in sales planning, logistics or distribution, ideally in the automotive sector (manufacturer/importer,



dealer network or logistics provider). Experience managing ordering and forecasting processes with a head office or factory and with distribution networks or external logistics providers.
- Advanced Excel, essential for analysis, volume planning and reporting. Proficiency in data analysis and reporting tools (Power BI or similar).
- Working knowledge of ordering, stock and logistics systems (ERP, DMS or manufacturer systems).
- Understanding of sales and production planning processes (retail, wholesale, forecasting) and knowledge of the vehicle, parts and accessories distribution flow: transport, storage yards, warehousing, delivery.
- Native in Spanish and at least C1 level of English (written and spoken).
- Analytical skills and data orientation: preparing volume proposals and actuals/forecast reports.
- Planning and organization: managing multiple workflows and deadlines simultaneously.
- Problem solving and proactivity: spotting issues, proposing improvements and escalating when appropriate.
- Continuous improvement mindset and ability to implement tools and processes.

WHAT WE OFFER

- Permanent position.
- A dynamic and international work environment within a reputable automotive brand.
- Attractive conditions including fixed salary + annual bonus + social benefits (health and life insurance, among others).

At Mazda, we firmly believe in equal opportunities and celebrate the diversity within our team. We value every unique perspective our candidates bring, regardless of gender, ethnicity, age, sexual orientation, religion, or disability.

📌 Sales Planning & Logistics Coordinator (Madrid)
🏢 Mazda Automóviles España
📍 Madrid