AE Studio is a 160-person ML research and consulting company dedicated to solving the hardest problems in AI. We use our profits to fund research on the most important problems in AI Safety and Alignment. We have offices in Los Angeles and Brazil and a large remote team.About The RoleAE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in.Most of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else.This is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week.Key ResponsibilitiesLA office and coworking spacesRun day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badgesManage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoicesKeep inventory of office supplies, equipment and storage, and reorder before anything runs outBe the first point of contact for anyone working from or visiting the officeGrow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewardsSupport the coworking spaces the team uses, working with our Chief of StaffApartments and travelManage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a staySend each guest the welcome guide and apartment agreement,



and keep the apartment calendars currentRun the team travel request process and book flights, hotels and ground transportationCoordinate logistics for visiting teams, such as our alignment team weeks, from airport pickups to daily rides to the officeSupport our Executive Operations Manager with the annual company retreat, helping with team travel bookings and on-the-ground logisticsTeam support and eventsPlan happy hours and office events, covering food, A/V, setup and parking validationRun birthday and work anniversary celebrations, from cakes to giftsSend welcome boxes to new US teammates, and help new LA teammates with parking and office accessHandle client and internal gift requestsKeep checklists current and use AI tools to automate the repetitive parts of the jobPersonal assistant supportThis part of the role grows over your first months, as you take it over from our Executive Operations Manager.Help our CEO day to day, keeping his office ready and stocked, handling his lunch, and taking care of personal logistics such as errands, appointments, household vendors and reservationsHandle personal travel with the same care as work travelBe reachable outside standard hours when something cannot waitKeep personal information personalWhat We're Looking ForBased in or able to commute to Marina del Rey, since the role is in the office Monday through FridayA car and a valid driver's license, because local driving is part of the job3+ years in office management, operations, hospitality,



or executive or personal assistant workOrganized to a fault, able to track many small things at once without dropping any of themWarm and service-minded, the kind of person who makes a shared space feel looked afterDiscreet with confidential and personal informationA clear writer, comfortable moving from a quick Slack message to a vendor negotiation by emailFluent with Google Workspace and quick to pick up new tools, especially AI toolsCalm when plans change at the last minute, and able to figure things out without a playbookComfortable with personal assistant work being part of the job from day oneNice to haveExperience running short-term rentals or furnished corporate housingEvent or travel planning experience at a startup or tech companyExperience with expense, invoicing and booking toolsInterest in AI alignment and the research our team doesLocation: Marina del Rey office, in person Monday through FridayReports to: Our Executive Operations ManagerType. Full-timeCompensation$75,000 - $85,000/yearPlatinum health insurance, with AE covering 99% of the premium for you and your dependentsDental and vision plans, plus a health FSA401(k)15 days of PTO / year, plus 11 paid holidaysLunch and a stocked kitchen at the officeAnnual team retreatCompany laptopEquityWorking at AE means receiving equity in our client projects and in Skunkworks ventures. The equity is priced at $0 when granted for tax reasons, but AE invests millions into these projects. Equity comes from reduced margins on client work and internal funding. You get a stake in the things you help build.The longer you stay, the more value you create and the more equity you receive. If you leave on good terms, you can retain 20% of your equity by staying engaged. If you spin out a Skunkworks venture, you retain 100%.

📌 Office Manager (Asturias)
🏢 AE Studio
📍 Asturias