The Apex Group was established in Bermuda in **** and is now one of the world's largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. Your career with us should reflect your energy and passion. Take the lead and we'll give you the support you need to be at the top of your game.

Office Manager

Full time - Permanent As Office Manager, you will ensure the smooth day-to-day running of the Valencia office, acting as the main point of contact for employees, clients and external partners. You will oversee reception, office operations and facilities, support employees and visitors, coordinate onboarding and offboarding, and work closely with vendors and building management. You will also play a key role in maintaining a positive workplace environment, while supporting Health & Safety and ensuring compliance with local administrative and regulatory requirements.

Reception & Front Office Management Act as the main point of contact for the office, managing reception, calls, visitors, couriers, meetings and events. Oversee day-to-day office organisation including meeting rooms, kitchen, storage, and supplies. Coordinate with clients, employees and external vendors to ensure smooth office operations.

- Office Management & Facilities Manage daily operations of the Valencia office, ensuring a well-functioning and organised workplace. Coordinate office maintenance,



repairs and workspace improvements. Monitor office needs, manage supplies and support purchasing activities.
- Employee Support & Office Coordination Provide ongoing support to employees and act as a key office contact. Also welcoming visitors and ensure a professional office experience.
- Deliver office inductions and ensure new joiners are integrated into teams and systems. Track and manage office assets and access records.
- Act as a local contact for Health & Safety (PRL - Prevención de Riesgos Laborales) matters. Coordinate with external providers for training, medical checks and compliance activities and support implementation with maintenance of workplace safety standards.
- Compliance & Administration Assist with local insurance, equality plans, and regulatory obligations. A1 certificates, local authorisations). Previous experience in office management, facilities coordination, administration, HR support, reception or a similar operational support role.

Experience in customer service, purchasing or office coordination is advantageous.

Fluent

English and Spanish. Private health insurance. 27 working days holiday + Public holidays Opportunities for professional development.

Professional

Development (CPD) and Study Guidance programs Opportunity to work with a diverse, agile and global team. A genuinely unique opportunity to be part of an expanding large integral business + more

📌 Planning/Office Coordinator (Málaga)
🏢 Apex Group
📍 Málaga