Emerging Travel Group is a general travel-tech company whose brands have been operating in over 220 source markets since 2010. We specialize in developing advanced online booking platforms for all types of clients — from individual tourists to travel agents and companies organizing business trips. Our solutions empower hoteliers to effortlessly showcase their accommodations, boosting visibility and attracting a broader audience.Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.This is a senior role in a fast-growing commercial organisation of 500+ people spanning global regions, with the CCO overseeing 6 direct reports across international markets. You will be the operational backbone of the CCO, owning systems and driving cross-functional execution, not just supporting it. The work is fast-paced, the stakeholders are senior, and the expectations are high.This is a full-time, remote position open to candidates residing in Europe and CIS.Job ResponsibilitiesExecutive Time & PrioritiesManage the CCO’s calendar, ensuring focus on high-priority strategic topicsScreen requests, coordinate communications, and structure meeting agendasOwn preparation of executive materials: decision briefs, board presentations, leadership reviewsPlan and manage all travel end-to-end: build the yearly travel calendar, source and coordinate complex itineraries across multiple destinations, and handle real-time changesMeeting & Communication ManagementTake meeting notes, document decisions, and follow through on action items across leadership meetingsCommunicate and conduct outreach on behalf of the CCO: maintain alignment and trust with senior leaders at C-level and MD level across regions, and represent him professionally via LinkedIn, email, and other channelsPlan and run team offsites end-to-end:



concept, agenda, venue, accommodation, dining, transfers, rooming lists, and vendor coordinationProject, Execution & VisibilityDrive delivery of key commitments across the CCO’s direct reports and senior leadershipOwn end-to-end coordination of cross-functional projects: timelines, stakeholder alignment, deliveryMaintain dashboards, task trackers, and status reports for leadership visibilityStructure and improve internal workflows and planning processes; support cross-team coordination and information flowQualifications3+ years of experience in a senior EA, operations, or BizOps role in a fast-paced environmentStrong organisational and analytical skills. Comfortable with data, dashboards, and reportingProven experience working with senior stakeholders and cross-functional teamsExcellent Microsoft Office and Google Workspace skills, experience with task management tools (Asana, Notion, or similar)Comfortable with AI tools in daily work: research, drafting, summarising, data prep; proactively explores new tools and approaches to improve workflowsAbility to work autonomously and make operational decisions without constant oversightAdvanced English & RussianNice to Have:Experience in tech or travel-techBackground in project management or operations coordinationExperience building automated workflows (Make, Zapier, n8n, or similar)Benefits & PerksFlexible schedules and opportunity to work remotely.Ambitious and supportive team who love what they do, appreciate each other, and grow together.Internal programs for adaptation and training, development of soft skills, and leadership abilities.Partial compensation for participating in external training and conferences.Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.Corporate prices on hotels and travel services.MyTime Day Off - an extra non-working day without loss of compensation.Learn more about our data protection practices in our Privacy Policy:https://www.Emergingtravel.Com/career/hr-policy/#J-18808-Ljbffr

📌 Executive Assistant (Madrid)
🏢 Emerging Travel Group
📍 Madrid