Información general Ubicaciones: Madrid, Spain ID del rol: 216535 Tipo de trabajador: Temporary - with Benefits (EU & Malaysia) Estudio/Departamento: EA Studios - SPORTS Acuerdo de trabajo flexible: On Site

Description & Requirements

Electronic Arts crea experiencias de entretenimiento increíbles que inspiran a personas jugadoras y fans de todo el mundo. Aquí, todo el mundo es parte de la historia. Parte de una comunidad que conecta a gente de todo el mundo. Un lugar en el que la creatividad prospera, se invita a nuevas perspectivas y las ideas importan. Un equipo en el que todo el mundo hace posible el juego. Location: Madrid, Spain (On Site) Reporting Line: Reports to the Studio Director Role ID: To be Assigned Worker Type: Part-Time Employee (20 hours per week / 11 am to 3 PM) Studio/Department: EA SPORTS Work Model: Hybrid Description & Requirements EA SPORTS connects over 250 million fans worldwide through "The World's Game" and a wide portfolio of interactive sports experiences. Here in Madrid, our teams build the innovative, high-fidelity experiences that power this integral ecosystem. We are a community where creativity thrives, diverse perspectives are welcomed, and every team member plays a meaningful part in our story. The Opportunity Our Madrid studio is looking for an organized Production Coordinator to join us on a part-time basis (20 hours per week). In this on-site role, you will report directly to the Studio Director. You will be the operational hub and community connector for our development team, supporting studio operations, team administration, and game production workflows. Because game development moves across distinct project stages, you will collaborate with teams across multiple studio projects and daily operations. What You'll Do A. Shipping, Logistics & Swag Distribution

- Shipping & Courier Operations: Coordinate domestic and international shipments (FedEx, DHL, UPS, or local couriers). Prepare commercial invoices, handle customs clearance documentation, and track shipments such as development kits and game assets.
- Game Swag & Merchandise Management: Manage the sourcing, inventory, packing, and distribution of official game merchandise, milestone gifts, launch kits, and studio apparel for our teams and external partners.
- Mail & Package Intake: Coordinate incoming and outgoing deliveries for the team, logging packages and routing production equipment to the appropriate groups.

B. Event Planning & Studio Culture

- Team & Studio Events: Plan, budget,



and organize internal events, team-building activities, and milestone celebrations that build a welcoming team environment.
- Meeting Logistics & Catering: Help organize recurring all-hands meetings, town halls, and partner visits. Coordinate lunch catering, dietary preferences, and room bookings.
- Team Culture: Partner with Workplace Experience on studio-branding projects, anniversary recognitions, and health and wellness events.

C. Procurement & Expense Coordination

- Vendor Coordination: Communicate with, and maintain relationships with external suppliers (printers, merchandise manufacturers, caterers, and venues).
- Purchasing & Invoicing: Create Purchase Orders (POs), track statements of work, process invoices, and assist with vendor setup in EA financial systems.
- Corporate Card & Expense Reconciliation: Reconcile team expenses, review and submit corporate travel expenses, and process monthly corporate card statements. Guide team members on expense tools and company policies.
- Supply Inventory: Maintain inventory levels for team supplies, snacks, peripherals, and event materials, restocking items.

D. Production Coordination & Team Support

- Meeting Facilitation & Notes: Schedule meetings, set up conference room technology, capture clear meeting notes, and track follow-up items.
- Travel, Itineraries & Visas: Support production leadership with coordinating travel itineraries, booking travel arrangements, preparing travel letters, and handling visa coordination.
- Documentation & Knowledge Sharing: Maintain studio guides, team FAQs, distribution lists, and team collaboration platforms.
- IT Escalation & Support: Help team members submit or follow up on IT and Facilities service desk tickets to keep equipment setup running smoothly.

What You'll Bring

- Experience: Background in an administrative, coordinator, or operations role within a creative or technical environment such as gaming, entertainment, or technology.
- On-Site Presence: Ability to work a 20-hour week on site in Madrid to manage physical logistics, workspace experience, and office operations.




- Technical Skills: Familiarity with Outlook and Google Workspace (schedule management, document collaboration, note-taking).
- Role Flexibility: Comfort working across varied project needs as studio development progresses.
- Logistics & Expense Coordination: 1+ years of experience organizing team events, handling international courier shipping and customs documentation, and tracking basic expenses.
- Bilingual Collaboration: Professional fluency in Spanish and English to coordinate with local vendors and global teams, including writing clear emails and facilitating meetings.
- Organization & Information Care: Focus on accuracy, capability in organizing tasks, managing schedules, and a commitment to handling confidential studio information with care.

Acerca de Electronic Arts Nos llena de orgullo tener una extensa cartera de juegos y experiencias, ubicaciones por todo el mundo y oportunidades en EA. Valoramos la adaptabilidad, la resiliencia, la creatividad y la curiosidad. Desde un liderazgo que saca tu potencial hasta la creación de un espacio para aprender y experimentar, te animamos a hacer un trabajo fantástico y buscar oportunidades de crecimiento. Adoptamos un enfoque integral con nuestros programas de beneficios, centrándonos en el bienestar físico, emocional, financiero, profesional y de la comunidad para apoyar una vida equilibrada. Nuestros paquetes están personalizados para satisfacer las necesidades locales y pueden incluir seguro médico, apoyo para el bienestar mental, plan de pensiones, días libre pagados, permisos familiares, juegos gratuitos y mucho más. Fomentamos entornos en los que nuestros equipos siempre pueden dar lo mejor de sí mismos en lo que hacen. Electronic Arts ofrece igualdad de oportunidades. Todas las decisiones laborales se toman sin tener en cuenta la raza, el color de piel, el país de origen, la ascendencia, el sexo, el género, la identidad de género o su expresión, la orientación sexual, la edad, la información genética, la religión, la discapacidad, las enfermedades, los embarazos, el estado civil, la situación familiar, la situación militar o cualquier otra característica que quede bajo el amparo de la ley. También tenemos en cuenta solicitudes cualificadas con antecedentes penales, de conformidad con la ley vigente. Además, EA adapta el espacio de trabajo para gente cualificada con discapacidades según lo que exige la ley.

📌 Production Coordinator (Madrid)
🏢 Electronic Arts España
📍 Madrid