The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities.

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This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders.

The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function.

This role will be a 12 month position.

KEY RESPONSIBILITIES:
Executive Assistant & Legal Coordination Support

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- Provide executive and administrative support to the Associate General Counsel.

- Manage selected calendar, travel, communication, and coordination activities as required.

- Coordinate team meetings, leadership calls, workshops, and off-site events.

- Prepare agendas, track actions, maintain meeting records, and support follow-up activities.

Legal Operations & Process Management

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- Coordinate legal matters and projects, including stakeholder follow-up, document collection,



tracking of actions and reporting obligations.

- Coordinate and execute internal legal processes across the region, including litigation reporting.

- Drive continuous improvement of legal processes, templates, workflows, and operational efficiencies.

- Support implementation of Legal Operations initiatives and technology solutions.

Knowledge Management & Legal Resources

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- Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms.

- Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders.

- Support the development and maintenance of self-service legal resources.

- Support adoption of legal technology, automation and AI-enabled knowledge management solutions.

Budget & External Counsel Management

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- Coordinate legal budget administration

- Pro-active monitoring and follow-through of external counsel budget

- Support accruals and forecasting activities.

- Coordinate interactions and administrative processes with external law firms.

Compliance & Ethics

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- Maintain documentation and reporting related to compliance initiatives.

- Partner with Legal and Compliance teams to support ethics and compliance programs and communications.

WHAT ARE WE LOOKING FOR?

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- 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.

- Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.

- Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support.

- Experience managing budgets, invoices, external vendors or professional services providers is desirable.

- Strong proficiency with Microsoft 365, SharePoint and collaboration technologies.

- Degree in Law, Legal Studies, Business Law, or a related field preferred.

- Equivalent professional experience will also be considered.

- Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are advantageous.

WHAT CAN YOU EXPECT FROM MARS?

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- Work with diverse and talented Associates, all guided by the Five Principles.

- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

- Best-in-class learning and development support from day one, including access to our in-house Mars University.

- An industry competitive salary and benefits package, including company bonus.

At Mars, we are guided by o

📌 Executive Assistant (Barcelona)
🏢 Mars
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