Do you have strong organizational skills, a proactive
mindset
and the passion for pushing assignments
through to
execution? Would you like to use your global administrative experience to support a company that turns ideas into life changing medicines? Then AstraZeneca might be the one for you
At
AstraZeneca
every one of our employees makes a difference to patient lives every day.
Each and every
one of us believes that science
has the ability to
change lives and that to deliver this takes many people with many skill sets.
When we deliver
a life
-changing
medicine, that
success comes from the combined efforts of
all of
our people.
Position Summary
We are seeking a
n Executive Assistant / Business Coordinator
to support our dynamic
AI to Transform Care (AITC) team
,
working
on leveraging AI across the care pathway to identify patients faster, guide better treatments, and improve outcomes at scale
-
transforming scientific innovation into real-world impact.
The successful candidate will
be responsible for
providing high-level administrative support to the team, ensuring smooth and efficient operations, and contributing to the success of our
cutting-edge
projects.
Based
in
our
Barcelona
office, this role
impacts
the reputation of the function as it serves as the
initial
point of contact. This is a fast paced and constantly changing environment, which requires resilience and personal flexibility; due to routine and urgent business critical requests across several time zones, the position can require to be available outside regular working hours at times.
This position involves a high degree of job complexity and involves supporting leaders based in our
Zug, Barcelona,




London
and Boston
offices. The ability to work autonomously and with minimal supervision is a critical skill for success in this role.
Responsibilities:
Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements for AITC leadership.
Handle sensitive information with professionalism and discretion.
Support expense management, procurement, and vendor coordination.
Prepare and edit correspondence, presentations, briefing documents, and reports.
Act as a liaison between AITC and other AstraZeneca functions (HR, Finance, IT, Facilities) as
well as external partners.
Own and curate the AITC
Workvivo
community space - develop a content calendar, publish regular updates, highlight team achievements, and foster engagement across the team.
Draft internal newsletters, announcements, and storytelling content that
showcases
AITC's impact and culture.
Champion team recognition and celebrate milestones, new joiners, publications, and wins.
Plan and execute AITC team events - including offsites,
townhalls
, learning sessions, and social gatherings (both virtual and in-person).
Coordinate
logistics
for external conferences, speaker engagements, and cross-functional workshops.
Maintain shared team resources - org charts, distribution lists, SharePoint sites




Support hiring activities including interview scheduling, candidate experience coordination, and onboarding
logistics
for new team members.
Act as a culture ambassador for AITC - help shape and sustain a team identity that is inclusive, innovative, and connected.
Coordinate pulse surveys, feedback loops, and engagement initiatives.
Facilitate connections between team members and colleagues
in
other AITC sites (Barcelona, Gaithersburg, Cambridge, Boston, etc.).
Essential
Requirements
:
5+ years of experience in
a
EA, business coordinator, or operations role
,
ideally supporting senior leaders in a technology, data, or innovation-focused environment.
Demonstrated experience in community management or internal communications
-
comfortable creating content, managing digital platforms, and engaging diverse audiences.
Event planning experience - proven ability to
organise
events
of
varying scale, from intimate team workshops to large-format offsites.
Exceptional
organisational
skills - able to juggle multiple priorities, manage ambiguity, and deliver under pressure with minimal supervision.
Strong communication
skills - excellent written and verbal English; ability to craft compelling narratives and communicate with stakeholders at all levels.
Digital fluency - proficient in Microsoft 365 (Teams, SharePoint, PowerPoint, Excel, Outlook), and comfortable adopting new collaboration tools (e.g.,
Workvivo
, Miro, Slack).
Cross-cultural agility - experience working in general, matrixed
organisations
across multiple time zones.
Proactive and solutions-oriented mindset

📌 Executive Assistant (Laza)
🏢 AstraZeneca
📍 Laza