About NEXO QA

NEXO QA is a company specialising in software quality assurance, testing and professional training. We also organise EXPOQA, an international conference that brings together software quality professionals, industry experts and leading technology companies.

We are a small, dynamic and forward-thinking team, continuously exploring new ways of working, including artificial intelligence and automation to improve our business operations.

About the Role

We are looking for a proactive, organised and versatile Executive Assistant to support and coordinate our day-to-day business operations and the organisation of EXPOQA.

This is a varied, hands-on position combining executive assistance, business administration, operational coordination and event logistics.

You will work closely with the Managing Director, supporting daily activities and progressively taking ownership of operational activities and projects.

We value initiative, reliability, problem-solving skills and a willingness to learn. Previous experience in every area is not required, as a structured handover, training and ongoing support will be provided.

Key Responsibilities

Executive & Business Support

- Provide administrative and operational support to the Managing Director.
- Coordinate meetings, schedules, appointments and office activities.
- Prepare and maintain documents, presentations, spreadsheets and business records.
- Assist with correspondence, quotations, invoices, purchasing and general administration.
- Communicate with clients, suppliers and business partners in English and Spanish.
- Follow up on tasks,



deadlines and operational commitments.

EXPOQA – Event Coordination & Logistics
- Assist with the planning, organisation and delivery of EXPOQA.
- Coordinate with venues, suppliers, speakers, sponsors, exhibitors and event partners.
- Support registrations, accommodation, travel arrangements, event materials and accreditation.
- Monitor event logistics, deadlines and supplier commitments.
- Provide operational support before and during the conference.
- Take responsibility for assigned event activities and help resolve operational challenges.

Business Operations & Digital Tools
- Support other NEXO QA activities, including professional training and company projects.
- Use digital tools to organise information, coordinate tasks and improve efficiency.
- Contribute to improving administrative processes and simplifying repetitive tasks.
- Explore and adopt new technologies, including AI-powered tools.

Qualifications & Skills

Essential

- Fluent Spanish and English, both written and spoken.
- Excellent organisational and time-management skills, with attention to detail.
- Proactive, reliable and solution-oriented attitude.
- Ability to manage multiple responsibilities and adapt to changing priorities.
- Strong communication and interpersonal skills.




- Comfortable working independently and collaboratively within a small team.
- Familiarity with the Mac environment and everyday office applications.
- Willingness to learn new tools, technologies and business processes.

Desirable

- Previous experience in administration, executive assistance, office coordination or event organisation.
- Experience working with clients, suppliers or international contacts.
- Familiarity with digital collaboration tools, AI assistants or business automation.
- Experience supporting conferences, corporate events or professional training activities.

What We Offer

- Permanent, full-time position based in El Masnou, Barcelona.
- Salary of €22,000–€30,000 gross per year, depending on experience.
- A varied role combining business administration and international event organisation.
- Training and opportunities for professional development.
- Exposure to new technologies, digital tools and AI applications.
- Involvement in EXPOQA and projects with international companies.
- A collaborative working environment within a small team.
- Opportunities to take on greater responsibilities as you develop within the company.

Join NEXO QA

If you are organised, curious, dependable and enjoy working on different projects, we would love to hear from you.

Join our team and help us make things happen!

How to Apply

- Please send your CV and a short introduction explaining your interest in the position to [email protected], using the subject line Executive Assistant – NEXO QA.

📌 Executive Assistant (El Masnou)
🏢 nexo QA
📍 El Masnou