LC Publishing Group (LC Publishing Group S.p.A. - www.lcpublishinggroup.com) is the leading publishing group in Italy, Switzerland, the Iberian Peninsula, Latin America, Germany and M.E.N.A., specialising in fully digital information in the legal, tax, financial and food sectors, all approached from a "business" perspective, focusing on issues relating to operations and key players in the respective markets.

LC Publishing Group is looking for a Office & Administration Coordinator for its subsidiary, Iberian Legal Group SL, in its Madrid office.

The successful candidate will be responsible for the day-to-day management of the office and will provide administrative, accounting and HR-related support, working closely with the Group's central departments and external advisors.

Key Responsibilities:

Office Management & General Services

- Oversee the daily operations of the Madrid office, ensuring an efficient and well-organised working environment.
- Manage office supplies, stationery, equipment and general purchasing.
- Coordinate relationships with office suppliers and external service providers.
- Support the organisation of internal meetings and office-related activities.
- Handle general administrative tasks and maintain office documentation.

Administration & Accounting Support

Working closely with and reporting to the Group CFO on administrative and financial matters, the successful candidate will be responsible for the following activities:

- Liaise with external accounting and tax advisors, providing the documentation and information required.
- Support accounts payable and accounts receivable activities.
- Coordinate supplier payments and monitor outstanding customer payments.




- Manage and monitor incoming and outgoing invoices, in coordination with external accounting providers.
- Maintain relationships with banks and support day-to-day banking operations.
- Liaise with external auditors and coordinate the preparation of requested documentation.
- Invoice and payment management.
- Ability to work independently.
- Support the preparation of administrative reports and financial documentation.

HR Administration & Payroll Coordination

- Act as the main point of contact with the external payroll and labour consultant.
- Monitor employee attendance, absences, holidays and overtime records.
- Collect and provide monthly payroll information, including variable compensation elements.
- Support the management of employee-related administrative documentation.
- Coordinate with the Group HR Director on local HR administrative matters and deadlines.

Requirements

- 5+ years in office administration, office management, executive support, finance administration, or operations roles. Experience handling invoices, suppliers, banking matters, and payroll coordination.
- Experience liaising with external accounting, tax and payroll advisors.
- Excellent organisational skills, accuracy and attention to detail.
- Ability to manage multiple tasks independently and meet deadlines.
- Good knowledge of Microsoft Office, particularly Excel: formulas, reports, reconciliations, tracking spreadsheets.
- Confidence interacting with senior management, especially finance and HR teams.
- Fluent Spanish and good command of English, both written and spoken.
- Strong interpersonal and communication skills.
- A proactive, reliable and problem-solving approach.

📌 Office & Administration Coordinator (Madrid)
🏢 IBERIAN LEGAL GROUP
📍 Madrid