Senior RFP & Bid Manager, EMEA Location: Keyfactor is the leader in trust infrastructure for AI and machines, helping the world’s largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other. We move fast, think big, and show up for one another every day. Title: Senior RFP & Bid Manager, EMEA
Experience: Senior
Employment Type: Full-Time
Computer and Network Security
The Senior RFP & Bid Manager, EMEA is responsible for establishing, managing, and continuously improving the RFP, RFI, and tender response management framework across Keyfactor’s EMEA sales organization. The position coordinates the end-to-end RFP response process, working closely with Sales, Solutions Engineering, and other relevant departments to obtain required inputs, manage timelines and dependencies, and facilitate accurate, complete, and timely submissions. This position can be based out of our offices in following locations and we have a hybrid work model: Own and continuously improve the EMEA RFP and bid management operating framework , establishing standardized intake procedures, response workflows, submission controls, and governance practices to ensure consistent and effective execution across the region.
Coordinate the end-to-end execution of complex RFP, RFI, and tender responses , working closely with Sales, Solutions Engineering, Legal, Compliance, and other relevant functions to obtain required inputs, manage timelines and dependencies, and ensure timely, accurate, and complete submissions.
Develop and continuously improve bid management methodologies and standards , identifying operational inefficiencies, evaluating improvement opportunities, and implementing solutions to enhance response quality, turnaround time, and cross-functional effectiveness.
Apply specialized knowledge of public and private tender procedures , assessing procedural requirements, identifying submission risks, and providing guidance to internal stakeholders on appropriate response processes while escalating matters requiring legal, compliance,



or commercial decisions to the relevant functions.
Establish and govern a centralized RFP content and knowledge management framework , including the administration of Loopio and approved supporting tools, ensuring content accuracy, consistency, currency, and appropriate validation by relevant subject-matter experts.
Facilitate effective cross-functional collaboration throughout the bid response process , coordinating contributions from Sales, Solutions Engineering, Product Management, Legal, Compliance, Finance, and Professional Services, and ensuring that dependencies, responsibilities, and escalation requirements are clearly communicated.
Exercise independent professional judgment in managing RFP response activities , determining when approved content can be used, identifying requirements for additional specialist input, and escalating complex or sensitive matters to the appropriate accountable stakeholders.
Serve as the primary operational point of contact for customer procurement representatives and external bid management partners , coordinating procedural clarifications, submission requirements, joint-bid activities, and response logistics while involving Sales and other relevant stakeholders in substantive customer discussions.
Develop and maintain RFP management performance reporting , monitoring submission volumes, turnaround times, response quality, content effectiveness, and relevant bid outcomes, analyzing operational trends, and recommending process improvements to Revenue Operations and Sales leadership.
Provide specialized functional guidance to internal stakeholders on bid management practices , supporting the consistent application of established workflows, tender procedures, governance standards, and RFP management tools across the EMEA sales organization.




Bachelor’s degree in Business Administration, Management, Communications, or a related field, or equivalent relevant professional experience.

Minimum 5 years of relevant experience in RFP management, proposal management, bid management, or a closely related function, preferably within B2B software or technology environments.
Demonstrated experience coordinating complex RFPs, RFIs, and tenders involving multiple internal functions and external stakeholders.
Proven experience establishing, improving, or governing structured bid response processes, including standardized workflows, content management practices, and operational procedures.
Experience working with RFP management platforms and content repositories; Experience collaborating with Sales, technical specialists, Legal, Compliance, and Professional Services in complex bid response environments.
Familiarity with B2B software environments; Experience with Salesforce is preferred.
Strong bid and proposal project management skills, including planning, prioritization, stakeholder coordination, and deadline management.
Excellent written communication and content review skills, ensuring accuracy, clarity, and consistency in customer-facing submissions.
Proficiency in RFP management tools, structured content repositories, and business productivity applications.
Ability to analyze operational performance data and translate findings into practical process improvements.
Ability to distinguish operational decisions within the role’s authority from matters requiring formal technical, legal, compliance, or commercial approval.
Second Fridays (a company-wide day off on the second Friday of every month minus November and December due to the Holiday schedule). General Volunteer Day, company non-profit matching, and 3 volunteer days off.
Monthly Talent development and Cross Functional meetings to support professional development.
We deliver security software and solutions where trust and openness are of the highest importance for our customers. We prioritize the security interests of our customers, and we act as if their data were our own.

📌 Senior RFP & Bid Manager, EMEA (Barcelona)
🏢 Keyfactor
📍 Barcelona