The Human Resources Administrator is responsible for the effective administration, coordination and maintenance of Cerashield’s human resources functions, ensuring accurate employee records, compliance with employment requirements and efficient day-to-day HR processes.

The role supports recruitment, onboarding, attendance and leave, payroll coordination, employee support, occupational safety administration and workforce documentation. A key priority is ensuring employees have the appropriate documents, certifications, insurance and access authorisations for their assignments in Spain and internationally.

The role includes;

1. Employee Records & HR Administration
2. Time Tracking, Attendance & Leave Management
3. Payroll Administration & Employee Payments
4. Recruitment, Employment Contracts & Onboarding
5. Health, Safety & Occupational Compliance
6. Shipyard Access, Project Workforce & International Travel Compliance
7. Employee Support, Performance & Communication
8. HR Reporting, Insurance & Compliance Monitoring

The Human Resources Administrator is accountable for accurate, complete and timely HR administration, proactive monitoring of documentation and deadlines, and prompt escalation of compliance gaps. Employment contracts and statutory payroll calculations are prepared by qualified external advisers; specialist occupational health and safety duties remain with the relevant providers. The Administrator coordinates these processes and checks administrative completion.

Skills, Qualifications & Requirements

Essential Requirements

- Fluent or professional working proficiency in both Spanish and English, with the ability to communicate effectively in writing and verbally.
- Previous experience in a Human Resources, Personnel Administration or HR Coordination role within Spain.
- Good understanding of Spanish employment administration, including employee records, attendance,



absence management, payroll inputs and Social Security processes.
- Currently resident in Mallorca and legally entitled to work in Spain.
- Highly organised, detail-oriented and able to manage multiple deadlines simultaneously.
- Strong administrative skills with a high level of accuracy and attention to detail.
- Confident using digital business systems and software, including Microsoft 365 applications.
- Experience maintaining structured electronic filing systems and ensuring records remain accurate, complete and up to date.
- Ability to handle confidential information professionally and in accordance with GDPR requirements.
- Strong interpersonal and communication skills with the ability to work effectively with employees, managers, external advisers and clients.
- Proactive approach to identifying missing information, resolving issues and following up outstanding actions.

Personal Attributes

- Exceptionally organised and able to create order, structure and consistency across HR records and processes.
- Comfortable adopting new technologies and using software to automate, streamline and improve administrative tasks.
- Self-motivated and capable of working independently while maintaining clear communication with management.
- Methodical and process-driven, with a commitment to keeping systems, records and documentation continuously updated.
- Takes ownership of tasks through to completion rather than relying on reminders or supervision.
- Committed to continuous improvement and finding smarter, more efficient ways of working.
- Professional, approachable and trustworthy when dealing with sensitive employee matters.

Job Type: Full-time

Pay: 26,000.00€ - 32,000.00€ per year

Experience:

- Human Resources: 2 years (Required)

Language:

- English (Required)
- Spanish (Required)

Location:

- 07012 Palma de Mallorca, Illes Balears provincia (Preferred)

Work Location: In person

📌 Human Resources Administrator (España)
🏢 CeraShield SLU
📍 España