We are looking for a highly organized, proactive, and service-oriented Site Administrator who will play a key role in ensuring the smooth day-to-day operation of our site.

In this position, you will provide administrative and organizational support to the Site Head and Site Leadership Team (SLT), coordinate office and site-related activities, and facilitate effective communication between key stakeholders.

Roles & Responsibilities

- Provide administrative and organizational support to the Site Head and Site Leadership Team (SLT).
- Manage the Site Head’s calendar, meetings, business travel, events, and guest visits.
- Coordinate meetings, including agendas, meeting rooms, catering, minutes, and follow-up on action items.
- Manage correspondence, document flow, archiving, office supplies, and other day-to-day administrative processes.
- Welcome visitors and coordinate reception, site access, transportation, and other hospitality arrangements.
- Support financial and procurement processes and cooperate with external vendors and service providers.
- Facilitate communication and coordination between the Site Head, SLT, and key support functions.
- Prepare presentations, reports, and business summaries and support ad hoc projects and site-related activities.

Requirements





- 2–5 years of professional experience in administrative support, executive assistance, office management, site administration, or a similar coordination role.
- Previous experience supporting managers, department heads, or leadership teams.
- Fluent Spanish and Catalan, with professional working proficiency in English.
- Strong proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and PowerPoint.
- Excellent organizational, communication, and stakeholder management skills.
- Strong ability to coordinate multiple tasks, prioritize effectively, and follow up on ongoing activities.
- High level of discretion and professionalism when handling confidential or sensitive information.
- Proactive, solution-oriented approach and strong attention to detail.
- Valid driver’s licence.

Nice to have:

- Experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment.
- Previous experience supporting a plant/site management team or senior leadership team.
- Knowledge of SAP or another ERP system.
- Familiarity with AI-powered productivity tools such as Microsoft Copilot.
- Additional language skills, particularly Polish, would be an advantage.

📌 Site Administrator (Riells y Viabrea)
🏢 Adamed Pharma
📍 Riells y Viabrea