Graduate Program
- Office Management & Executive Support Barcelona, B, ES Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team. Executive Calendar Management
* Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines.
* Ensure seamless coordination of internal and external meetings across multiple time zones.
* Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA. Travel Management
* Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration.
* Support the EA prepare and process travel expenses in accordance with company policies. Team & Meeting Coordination
* Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests. Events & Offsite Organization
* Support the EA with organiszing town halls, workshops and offsite events for the Consumer organization.
* Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless.
* Support the Chief C & AI AccelerationOffice with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI AccelerationOffice. Ad hoc requests from the Chief C & AI AccelerationOffice. Budget & Purchase Order Management
* Support budget administration for the Consumer organization under the guidance of the EA.
* Raise Purchase Orders (POs), monitor invoices,



follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA. Office Administration
* Coordinate office requirements and ensure the executive office operates efficiently.
* Manage office supplies and anticipate administrative needs.
* Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively. Administrative Support
* Coordinate document approvals, signature collection and administrative processes requiring executive review.
* Maintain confidential files and documentation with the highest level of discretion. Experience
* Previous entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment.
* Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable. Education
* University degree.
* Additional certification as an Executive or Personal Assistant is considered a plus. Languages
* Fluent English (written and spoken).
* Spanish is a strong advantage.
* Outstanding organizational and planning skills.
* Strong ability to prioritize and manage multiple priorities simultaneously.
* High level of confidentiality, integrity and discretion.
* Excellent communication and interpersonal skills.
* Proactive mindset with strong problem-solving capabilities.
* Attention to detail and commitment to excellence.
* Ability to work independently in a fast-paced and international environment.
* Flexibility and adaptability to changing business priorities. Technical Skills
* Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook.
* Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage.
* Financial acumen for budget tracking and expense management is desirable.

📌 Graduate Program (España)
🏢 Puig
📍 España