Job Title: Grants and Funds Management Analyst

Envíe su solicitud a continuación después de leer todos los detalles y la información de apoyo sobre esta ocasión de trabajo.

Ref : UfM/ST/2026/10

Department: Finance, Legal & Administration Department

Reports to: Head of Finance and Contracts

Deadline to apply : 15 November 2026 (midnight, Central European Time – CET, GMT/UTC+1)

Staff category and conditions :

- Post Classification: CS3.4 Officer/Analyst, Step 1
- Gross Salary:43.860€
- Contracted Staff as per UfM Staff Regulations and Implementing Rules
- Short-Term contract for a period of one (1) year, renewable, with a three (3)-month probationary period. Any extension will be subject to satisfactory performance, applicable regulations, and available budget appropriations.Official Call and application: The information below summarises the main responsibilities and requirements of the position. The complete and official Call for Candidatures, including the full Job Description, eligibility conditions and application instructions, is available on the UfM website: the supervision of the Head of Finance & Contract, the Partnerships, the Grants and Funds Management Analyst will be responsible for supporting the provision of financial and administrative services in the Admin & Legal Department ensuring high quality, accuracy and consistency of work. S/he will be in charge of contractual, administrative and financial (monitoring an reporting) tasks of financial agreements, Grants and “forwarding funds” to third parties (sub-granting) instruments resulting from cooperation agreements with national and international financial institutions such as AECID, SIDA, GIZ, European Commission, (…).





She/he shall promote a client-oriented approach according to the UfMS rules and regulations and shall abide by security policies, administrative instructions, plans and procedures of the UfMS.

PRIMARY RESPONSIBILITIES

Pre-Award phase and Contract Drafting :

- Under the supervision of the Head of Finance and Contracts and in coordination with the Directorate of Operations and Partnerships (DOP), actively participate in programming discussions.
- Draft calls for proposals and define the submission period.
- Draft guidelines for applicants, including eligibility and selection criteria.
- During the submission period, contribute to the administration of proposal registration and provide applicants with additional information and clarification as needed.
- Participate in the technical and administrative evaluation of proposals according to the criteria published in the aforementioned guidelines, including eligibility, selection, and award criteria.
- Ensure that the basic principles for grants are respected.
- Consolidate evaluations and ensure awards are made according to the ranking of proposals and the available budget for the call for proposals.
- Draft agreements and liaise accordingly with applicants and promoters.
- Publish awarded grants.
- Draft selection reports, ensuring transparency and compliance with all related regulations, rules, and principles.

Post Award and Contract Management:

- Contribute,



under the supervision of the Head of Finance and Contracts, to monitoring and reporting on cooperation agreements.
- In accordance with UfM internal procedures, support the preparation of memoranda of understanding (MoUs) alongside the Legal Officer , support the Directorate of Operations and Partnerships (DOP) with reviewing requests for modifications and extension notifications.
- Contribute to translating donor budgets into UfM activity-based budgets, in accordance with the UfM annual budgets, and maintain traceability between donor and UfM budgets.
- Consolidate reports and inputs from the Divisions and DOP , analyze budget reports and provide recommendations.
- Ensure that grants, subgrants, and contracts are executed in a timely manner.
- Ensure compliance with authorized procedures for each individual contract and grant, with no deviations.
- In coordination with DOP, prepare budgets, relevant financial information, and programme implementation inputs for internal monitoring, annual audits, and the submission of audited financial reports.
- In coordination with DOP, maintain regular contact with relevant development agencies.

Reporting, and Budget Reconciliation:

- Ensure that grants and sub-grant related administrative processes and procedures are standardized and consistently implemented, including agreements, disbursements, and reporting.
- Maintain the grants tracking database and oversee related documentation.
- Ensure potential issues and amendment requests are flagged promptly to donors.
- Deliver reports; budget projections and expenditures monitoring on all grants and contracts.
- Track and project revenue and expenditures by specific fun

📌 Grants and Funds Management Analyst-Ref.Uf0 (Barcelona)
🏢 Union for the Mediterranean
📍 Barcelona