We are looking for a highly organized, proactive, and service-oriented Site Administrator who will play a key role in ensuring the smooth day-to-day operation of our site. In this position, you will provide administrative and organizational support to the Site Head and Site Leadership Team (SLT), coordinate office and site-related activities, and facilitate effective communication between key stakeholders. Roles & Responsibilities
• Provide administrative and organizational support to the Site Head and Site Leadership Team (SLT).
• Manage the Site Head’s calendar, meetings, business travel, events, and guest visits.
• Coordinate meetings, including agendas, meeting rooms, catering, minutes, and follow-up on action items.
• Manage correspondence, document flow, archiving, office supplies, and other day-to-day administrative processes.
• Welcome visitors and coordinate reception, site access, transportation, and other hospitality arrangements.
• Support financial and procurement processes and cooperate with external vendors and service providers.
• Facilitate communication and coordination between the Site Head, SLT, and key support functions.
• Prepare presentations, reports, and business summaries and support ad hoc projects and site-related activities. Requirements




• 2–5 years of professional experience in administrative support, executive assistance, office management, site administration, or a similar coordination role.
• Previous experience supporting managers, department heads, or leadership teams.
• Fluent Spanish and Catalan, with professional working proficiency in English.
• Strong proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and stakeholder management skills.
• Strong ability to coordinate multiple tasks, prioritize effectively, and follow up on ongoing activities.
• High level of discretion and professionalism when handling confidential or sensitive information.
• Proactive, solution-oriented approach and strong attention to detail.
• Valid driver’s licence. Nice to have:
• Experience in a manufacturing, pharmaceutical, healthcare, or other regulated environment.
• Previous experience supporting a plant/site management team or senior leadership team.
• Knowledge of SAP or another ERP system.
• Familiarity with AI-powered productivity tools such as Microsoft Copilot.
• Additional language skills, particularly Polish, would be an advantage.

📌 Site Administrator (Riells y Viabrea)
🏢 Adamed Pharma
📍 Riells y Viabrea