Who we are Midad Energy is an international energy company focused on upstream oil & gas, with operations in North Africa. We are building our team in Madrid from the ground up: a multicultural, hands-on environment where people join early, have real responsibility and help shape how we work.

About the Role The idóneo candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. We’re hiring: Executive Assistant to the COO | Madrid.

Responsibilities

ResponsibilitiesCalendar management for executives

Aid executive in preparing for meetings

Responding to emails and document requests on behalf of executives

Draft slides, meeting notes and documents for executives

What you’ll doProvide full executive support to the COO: agenda, priorities, correspondence and follow-up

Prepare and review documents, presentations and meeting materials in Spanish, English and French

Organise meetings, calls and board or management sessions, including minutes and action tracking

Coordinate business travel and logistics for the COO and visiting executives

Act as the first point of contact with internal teams, partners and external stakeholders





Handle confidential information with the highest level of discretion

Support the setup and improvement of executive office processes and administrative routines

Qualifications

QualificationsBachelor's degree or equivalent experience

Required Skills

Proficient in Microsoft Office suite

Experience in managing multiple priorities, administrative coordination, and logistics

Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Strong written and verbal communication skills

What we’re looking forProven experience as Executive Assistant or similar, supporting C-level or senior management

Experience in an international or multinational environment; oil & gas or energy is a plus

Spanish, English and French required (fluent, written and spoken)

Excellent drafting skills and command of Microsoft Office (Outlook, Word, Excel, PowerPoint)

Outstanding organisation, anticipation and prioritisation skills

Absolute discretion and professional judgement

Proactive, resourceful profile, comfortable in a growing organisation

What we offer

What we offerPermanent contract

On-site role at our office in Torre Cristal, Madrid

Benefits package including meal vouchers A close-to-management role in the setup of a new energy organisation

📌 Executive Assistant (Madrid)
🏢 Midad Energy
📍 Madrid