About the Role

MICE & Event OrganiserViva Travel, part of HiSeas, is looking for a proactive and detail-oriented MICE & Event Organiser to plan and deliver meetings, incentive trips, conferences and corporate events. You will manage projects from the initial client brief through to on-site delivery and final reconciliation, creating memorable experiences while meeting quality standards, deadlines and commercial targets.

Responsibilities

- Understand clients’ objectives, budgets, participant profiles and event requirements.
- Develop tailored event concepts, programmes, itineraries and quotations.
- Present proposals, negotiate arrangements and maintain clear communication throughout each project.
- Build lasting client relationships and identify opportunities for repeat business.
- Coordinate venues, accommodation, transport, catering, activities, audiovisual equipment and other event services.
- Prepare detailed schedules, operational plans, participant information and supplier briefs.
- Manage registrations, rooming lists, dietary requirements and special requests.
- Attend site inspections and oversee on-site delivery where required.
- Anticipate operational risks, prepare contingency plans and resolve issues promptly.
- Source and assess suitable suppliers, negotiating competitive rates and service terms.
- Monitor availability, allocations, payment schedules, release dates and cancellation deadlines.
- Maintain accurate budgets,



track costs and protect agreed project margins.
- Coordinate deposits, invoices and final reconciliation with Finance.
- Keep project records and booking systems accurate and up to date.
- Work closely with Sales, Operations, Product and Finance to deliver coordinated services.
- Collect client and participant feedback and recommend improvements.
- Develop knowledge of destinations, venues and event products relevant to client needs.
- Please send your CV and a brief introduction outlining your relevant MICE or event experience to [email protected]

Your profile

- Experience in MICE, corporate events, business travel, hospitality or destination management.
- Professional Spanish and English; additional languages are an advantage.
- Proven ability to coordinate multiple projects and meet deadlines.
- Strong organisational skills, attention to detail and a practical approach to problem-solving.
- Confident communication, presentation and supplier negotiation skills.
- Commercial awareness and experience preparing quotations and managing budgets.
- Proficiency in Microsoft Office, particularly Excel and PowerPoint; familiarity with booking or event management systems is desirable.
- Willingness to travel and work versátil hours during event delivery.

How to apply

Please send your CV and a brief introduction outlining your relevant MICE or event experience to [email protected]

📌 MICE and Event Organizer (Madrid)
🏢 Viva Trip A Hiseas
📍 Madrid