The Brattle Group, a privately held, global economic consulting firm, is looking for a Temporary Facilities Services Assistant to join our Madrid, Spain office for an initial duration of a 6 month contract.
Desplácese hacia abajo para obtener una visión general completa de lo que requerirá este trabajo. ¿Es usted el candidato adecuado para esta ocasión?The Facilities Services Assistant (FSA) is responsible for the daily general Madrid office maintenance including but not limited to: serving as initial contact for Madrid employees with facilities‑related issues; coordinating repair and maintenance with vendors and building management; coordinating furniture and supply orders; operating mailroom and copy center. This person also provides general office support and collaborates on special projects as needed. The Facilities Services Assistant will pride themselves on providing high-quality customer service as well as consistently showing accuracy, neatness, thoroughness, and adherence to the Firm’s standards. The balance between administrative and facilities responsibilities may vary depending on the needs of the office.
The FSA must have an understanding of facility operations and systems, the ability to organize and prioritize multiple tasks, and have demonstrated customer service skills with a wide range of clients, contractors, and colleagues.
Some of the day-to-day responsibilities of this role include:Monitor maintenance needs and action requestsLiaise with building management on all facilities‑related issues to ensure efficient, cost-effective, and timely solutions; escape internally as neededCommunicate general office notifications (e.g., window cleaning, alarm testing, elevator issues)



provided by the landlord to the officeCoordinate on‑site needs with building management, including contractor and vendor compliance with building regulations (proofs of insurance, access requests, notifications, and approvals for management and security teams)Coordinate all service providers and service calls; provide on‑site oversight when requiredParticipate in the vendor selection and vetting process for the Madrid officeVerify vendor invoices for approval; track and follow up on invoice disputesSchedule repairs and services to ensure clean and safe furniture and equipment year‑round; recommend additions or replacements as neededRequest, track, and administer building‑issued ID access cards and Brattle security cards for employees, visitors, and temps, including deactivation for departing employeesAssist the BSSM with Emergency Response and evacuation planningSupport real estate efforts including space remodels, office moves, and furniture/workstation installationsServe as first point of contact for visitors and employeesOrder catering for office events, meetings, and clients; maintain pantry inventory of snacks and beveragesProvide basic IT support as neededEnsure overall readiness and cleanliness of general office space, including common areas and conference rooms; support catering set‑up and break‑downBrew and replenish fresh coffee throughout the dayParticipate in new hire orientation by providing welcome materials, conducting office tours,



and ensuring workstations and equipment are readyPerform copying, binding, faxing, scanning, and materials distributionDistribute mail and packages; maintain postage machine; order and restock postage suppliesSet up meetings, including initiating or accepting video conferences, logging into Zoom, preparing materials, and supporting catering needsSupport marketing initiatives such as client mailings and holiday cards as directedTHE CANDIDATEHigh School Diploma required1-2 years facilities/office experience in an office setting preferred Basic knowledge of Outlook, Excel, and Word requiredBasic knowledge of Outlook, Excel, and Word requiredExcellent customer service skills and attitude is requiredAbility to multitask and work in a fast paced office environmentMust be able to exercise appropriate judgment as necessaryRequires the ability to concentrate and pay close attention to detailAbility to adapt easily to change expectedRequires the lifting of boxes and moving of furniture up to 40lbsPerform duties of a confidential natureMust be fluent in English and SpanishThe anticipated base gross salary range for this position in Madrid is €27,000
- €30,000 annually.
Must have legal right to work in Spain.
THE EMPLOYERThe Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. xqbhyrx Brattle has 500 talented professionals across North America, Europe, and Asia‑Pacific. For more information, please visit .#J-18808-Ljbffr

📌 Temporary Facilities Services Assistant (Madrid)
🏢 The Brattle Group
📍 Madrid