About the Role
MICE & Event OrganiserViva Travel, part of HiSeas, is looking for a proactive and detail-oriented MICE & Event Organiser to plan and deliver meetings, incentive trips, conferences and corporate events. You will manage projects from the initial client brief through to on-site delivery and final reconciliation, creating memorable experiences while meeting quality standards, deadlines and commercial targets. Responsibilities
• Understand clients’ objectives, budgets, participant profiles and event requirements.
• Develop tailored event concepts, programmes, itineraries and quotations.
• Present proposals, negotiate arrangements and maintain clear communication throughout each project.
• Build lasting client relationships and identify opportunities for repeat business.
• Coordinate venues, accommodation, transport, catering, activities, audiovisual equipment and other event services.
• Prepare detailed schedules, operational plans, participant information and supplier briefs.
• Manage registrations, rooming lists, dietary requirements and special requests.
• Attend site inspections and oversee on-site delivery where required.
• Anticipate operational risks, prepare contingency plans and resolve issues promptly.
• Source and assess suitable suppliers, negotiating competitive rates and service terms.
• Monitor availability, allocations, payment schedules, release dates and cancellation deadlines.
• Maintain accurate budgets,



track costs and protect agreed project margins.
• Coordinate deposits, invoices and final reconciliation with Finance.
• Keep project records and booking systems accurate and up to date.
• Work closely with Sales, Operations, Product and Finance to deliver coordinated services.
• Collect client and participant feedback and recommend improvements.
• Develop knowledge of destinations, venues and event products relevant to client needs.
• Please send your CV and a brief introduction outlining your relevant MICE or event experience to [email protected]

Your profile
• Experience in MICE, corporate events, business travel, hospitality or destination management.
• Professional Spanish and English; additional languages are an advantage.
• Proven ability to coordinate multiple projects and meet deadlines.
• Strong organisational skills, attention to detail and a practical approach to problem-solving.
• Confident communication, presentation and supplier negotiation skills.
• Commercial awareness and experience preparing quotations and managing budgets.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint; familiarity with booking or event management systems is desirable.
• Willingness to travel and work versátil hours during event delivery.

How to apply
Please send your CV and a brief introduction outlining your relevant MICE or event experience to [email protected]

📌 MICE and Event Organizer (Madrid)
🏢 Viva Trip A Hiseas
📍 Madrid