APM TerminalsAt APM Terminals Moín, you’ll experience what happens when technology, sustainability, and people come together with a shared purpose. This isn’t just a terminal, it’s a symbol of progress for Costa Rica and a benchmark for the future of logistics. Here, your voice matters. Your ideas matter. And your growth matters. You’ll work in a supportive, people-first environment where collaboration and trust drive everything we do.Why you’ll love it hereBe part of a terminal leading sustainability and innovationWork with leaders who empower and support your developmentContribute to a project that truly impacts a country’s futureContinuous improvement mindset – where curiosity is encouraged, root-cause problem solving is valued, and making things better every day is part of how we winAt APM Terminals, a integral leader in port and terminal operations, we enable global trade and drive sustainable growth. As part of the A.P. Moller-Maersk Group, we connect economies and communities worldwide. Our success is driven by a strong commitment to LEAN methodologies, embedding continuous improvement into every aspect of our operations. Join us and be part of a team that values excellence, collaboration, and innovation.Join us as we continue to shape the future of global trade and make a meaningful impact on communities worldwide. Discover your potential with APM Terminals and become part of a team that's redefining industry standards.What you’ll be doingAs Personal Assistant, this role provides high-level executive, administrative, and strategic support to the Managing Director, acting as a trusted partner who enables leadership effectiveness, organizational coordination, and the successful execution of key business priorities.Key responsibilities include:Managing complex calendars, priorities, and scheduling across multiple time zonesCoordinating leadership meetings, workshops, town halls, corporate events, and executive visitsOrganizing domestic and international travel arrangements, including itineraries and logisticsActing as a key liaison between the Managing Director and local, regional, and global stakeholdersManaging communications, follow-ups, and information flow across the organizationAttending Senior Leadership Team meetings, taking minutes,



and tracking actions to completionPreparing executive presentations, reports, dashboards, and governance materialsMaintaining records, databases, reports, and tracking tools with a high level of accuracySupporting administrative processes through corporate systems, including Workday and other digital platformsCoordinating strategic projects, engagement initiatives, and organizational communication activitiesRepresenting the Managing Director in follow-up and coordination activities when required.What we can offerAt APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring every team member has opportunities to develop new skills and advance their career.As part of our team, you’ll benefit from:Exposure to executive decision-making and business strategyOpportunities to collaborate with regional and global stakeholdersContinuous learning and professional developmentCareer growth within one of the world’s leading port and terminal operatorsA collaborative, inclusive, and people-focused cultureAccess to modern digital tools and global best practicesMeaningful work that contributes to international trade and economic growth.What we’re looking forWe are seeking a highly organized, proactive, and professional individual who thrives in a fast-paced environment and enjoys supporting senior leadership.Qualifications and experience:Bachelor’s degree in Business Administration, Finance, Communications, International Relations, or a related field preferred.Additional training in executive administration or project management is an advantageMinimum of three years of experience as an Executive Assistant, Personal Assistant,



or in a similar role supporting senior executivesExperience working within multinational or matrix organizationsDemonstrated experience managing executive calendars, travel logistics, events, and strategic initiativesStrong stakeholder management and communication skillsAdvanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and TeamsExperience with Workday or similar systems is considered an advantageStrong attention to detail and ability to maintain confidentialityValid driver’s license B1English and Spanish language proficiency, with a minimum B2 level of EnglishFlexibility to occasionally work outside standard business hours and travel when requiredKey competenciesPlanning, organization, and prioritizationStakeholder management and interpersonal influenceCommunication and service orientationDiscretion, confidentiality, and integrityProactivity and sense of urgencyAdaptability and multitasking capabilitiesAbility to quickly learn and leverage new technologiesLean mindsetLean-minded: we are looking for someone who brings a strong mindset of continuous improvement – someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day.If you’re passionate about enabling leadership success, building strong stakeholder relationships, and making a meaningful impact in a dynamic global organization, we’d love to hear from you.#LI-POST#LI-JQ1Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].

📌 Executive Assistant (Barcelona)
🏢 Apm Terminals
📍 Barcelona