Job Description
Purpose of Role The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities. Se pueden requerir diversas habilidades interpersonales y experiencia para el siguiente puesto. Por favor, asegúrese de consultar la descripción a continuación con atención. This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders. The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function. Principal AccountabilitiesExecutive Assistant & Legal Coordination Support
* Provide executive and administrative support to the Associate General Counsel.
* Manage selected calendar, travel, communication, and coordination activities as required.
* Coordinate team meetings, leadership calls, workshops, and off-site events.
* Prepare agendas, track actions, maintain meeting records, and support follow-up activities. Legal Operations & Process Management
* Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations.
* Coordinate and execute internal legal processes across the region, including litigation reporting.
* Drive continuous improvement of legal processes, templates,



workflows, and operational efficiencies.
* Support implementation of Legal Operations initiatives and technology solutions. Knowledge Management & Legal Resources
* Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms.
* Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders.
* Support the development and maintenance of self-service legal resources.
* Support adoption of legal technology, automation and AI-enabled knowledge management solutions. Budget & External Counsel Management
* Coordinate legal budget administration
* Pro-active monitoring and follow-through of external counsel budget
* Support accruals and forecasting activities.
* Coordinate interactions and administrative processes with external law firms. Compliance & Ethics
* Maintain documentation and reporting related to compliance initiatives.
* Partner with Legal and Compliance teams to support ethics and compliance programs and communications. Supporting Competencies
* Integrity & Trust
* Planning & Organizing
* Priority Setting
* Action Orientation
* Continuous Improvement
* Communication Key Functional Skills & KnowledgeExecutive Support & Coordination
* Strong organizational and planning skills
* Ability to manage multiple priorities and stakeholders




* Excellent written and verbal communication skills in English
* High attention to detail and proactive follow-through Stakeholder Management & Collaboration
* Stakeholder Management & Collaboration Digital & Collaboration Tools
* Strong proficiency in Microsoft 365, SharePoint and collaboration platforms
* Ability to adopt and leverage new technologies and tools Legal Operations & Business Support
* Understanding of legal, compliance or governance processes
* Experience coordinating projects, budgets, reporting and external vendors
* Ability to handle confidential information, exercise sound judgment, and demonstrate sensitivity to legal and compliance matters
* Strong attention to detail and ability to identify, escalation and follow through on legal and business risks appropriately Key Experiences
* 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.
* Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.
* Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support.
* Experience managing budgets, invoices, external vendors or professional services providers is desirable.
* Strong proficiency with Microsoft 365, SharePoint and collaboration technologies. Desired Education
* Degree in Law, Legal Studies, Business Law, or a related field preferred.
* Equivalent professional experience will also be considered.
* Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are a

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