We are Worthy & Circa Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels.

We are a group of people that are not only passionate about our work but about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do.

The Administrative Assistant will assist the administrative staff with clerical and reception duties. This is an exciting opportunity to gain experience in the luxury goods industry while utilizing your administrative background.

What You'll Do

Create/manage client appointments for both the database and office calendar

Report daily activity reports and check register and other reports as assigned

Clerical purchasing duties which include but are not limited to: recording data in proprietary company software and Excel spreadsheets, scanning documents, invoice collection and preparation

Accurately prepare items for shipment, which includes but is not limited to: labeling, recording images for digital library, stocking into the system, invoicing, and processing inbound and outbound shipments

Administrative accounting responsibilities, which include but are not limited to: updating and sending check register/bank balance, filing invoices, setting up payment calendar, tax filing, preparing/sending monthly accounting reports

Order office supplies, restock as necessary, open/close office and elevators

Assist with Marketing duties

Assist with reception duties,



which include but are not limited to greeting clients, preparing police reports digitally and by hand, and recording client ID and jewelry images

Respond to client emails and phone calls

Create new client vendors and documentation on a daily basis in compliance with directives

Accompany Buyers at buying events out of town, which requires travel that the company will pay for. May occur 1-2 times per month.

Who You Are

Self-motivated, proactive, and able to meet the demands of a high-performing team

Quick, organized, and responsive, with excellent multitasking and communication skills, impeccable manners, and a polished, courteous, and welcoming front-desk presence

Ability to work cross-functionally with different teams and company stakeholders

Ability to adapt to changing business needs and ability to manage multiple moving parts

Results-oriented, strategic thinker with an ability to learn and contribute

Ability to travel 1-2x a month to accompany Buyers at buying events out of town

What You Have

5 years' experience in a fast-paced, deadline-oriented environment

3-5 years of administrative experience required

Luxury Goods industry background preferred

Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally

Experience in export/international shipments preferred

Strong analytical and organizational skills with knowledge of Microsoft Office and other relevant applications. ERP and CRM experience a plus

Must speak, read, and write English as well as Spanish and Catalan; interviews will be in English

Fluent in German or French would be a plus

What We'll Give You

A supportive, inclusive culture in an organization that values your contributions

Opportunities for personal and professional growth through work experience and mentorship

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📌 Administrative Assistant (Barcelona)
🏢 Circa
📍 Barcelona