Role Description The Administrative Assistant at Mallorca Prime Homes is a full-time, on-site role based in Calviá. This role is responsible for managing daily office operations, including answering and directing phone calls, welcoming visitors, and handling incoming and outgoing correspondence. The Administrative Assistant will organize calendars, schedule appointments and meetings, prepare and maintain records, and support document management and filing. The role also includes assisting with basic data entry, updating internal systems, coordinating office supplies, and providing general support to executives and team members to ensure smooth office workflows. Qualifications
• Strong Administrative Assistance and Clerical Skills to manage office tasks, documentation, and daily operational support.
• Professional Phone Etiquette and Communication skills to handle calls, interact with clients, and support internal and external stakeholders.
• Experience in Executive Administrative Assistance, including calendar management, meeting coordination, and confidential information handling.
• Proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools) and comfort with learning new systems.




• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and priorities in a fast-paced environment.
• Dependable, proactive approach to problem-solving with a customer-focused mindset and strong interpersonal skills.
• Ability to work on-site in Calviá and collaborate effectively with a diverse team.
• Relevant prior experience in administrative or office support roles; formal training or education in administration or a related field is a plus.

What We Offer
* Permanent, full-time employment contract.
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Salary:
approximately €1,750 gross per month.
* 32 calendar days of annual leave.
* Monday to Friday working schedule.
* April to November: 9:30 AM – 6:30 PM, including a 1-hour break.
* November to April: 10:00 AM – 6:00 PM, including a 20-minute break.
* Workplace: Mallorca Prime Homes, centrally located in Santa Ponsa, Mallorca. Language Requirements
* Fluent Spanish and English are essential.
* German and other languages are highly valued. We are looking for an organized, reliable and friendly person to join our international real estate team.

📌 Administrative Assistant (Calviá)
🏢 Mallorca Prime Homes
📍 Calviá