Lead Executive Assistant & Private Office Operations Manager (CEO Office)Barcelona, SpainOur missionConstructor's mission is to enable all educational organisations to provide high-quality digital education to 10x people with 10x efficiency.
With strong expertise in machine intelligence and data science, Constructor's all-in-one platform for education and research addresses today's pressing educational challenges: access inequality, tech clutter, and low engagement of students.
Please send your resume in English only.
As Lead Executive Assistant & Private Office Operations Manager (CEO Office) of Constructor Group, you will operate at the centre of a dynamic, global ecosystem spanning Germany, Turkey, and Bulgaria.
This position is designed for an experienced professional with15+ years of proven excellence in executive operations, project leadership, or private office management — someone who combines operational precision, strategic judgment, and the stamina to lead in a constantly changing, high-performance environment.
This is a senior, hands-on leadership role combining Executive Assistant & Personal Assistant, Private Office, and team management responsibilities.
You will manage and develop a team of Executive Assistants and * supporting personas (drivers, chefs, housekeepers, coordinators, etc.), ensuring flawless coordination across all aspects of the CEO's professional and personal ecosystem.
Your ultimate mission is simple but demanding: to maximise the CEO's productivity, anticipate needs before they arise, and make the impossible happen smoothly and discreetly.
While you will manage and develop the administrative support team, you will also personally execute critical Executive Assistant and Personal Assistant tasks for the CEO when needed.




The successful candidate must be comfortable switching between strategic coordination, team leadership, and direct, hands-on support — including calendar management, travel coordination, personal errands, vendor communication, last-minute problem solving, and confidential personal matters.
Personally support the CEO with high-priority executive and personal tasks when direct involvement is required.
Manage last-minute calendar changes, urgent travel needs, personal logistics, family coordination, household/service provider communication, and confidential errands.
Step in directly when the team is unavailable, overloaded, or when the task requires senior judgment, discretion, or speed.
Leadership & Team ManagementLead, coach, and structure a high-performing administrative team (3–4 Executive Assistants and * support personnel).
Serve as the primary interface between the CEO, Chief of Staff, and broader support network.
Operational ExcellenceOversee all elements of unusually complex calendar and scheduling management — ensuring accuracy, relevance, and efficiency for **
* activities weekly across multiple time zones.
Project & Process ManagementImplement efficient systems for tracking, prioritizing, and closing tasks across multiple domains.
Manage sensitive, high-stakes projects (e.
Stakeholder CoordinationServe as the central communication point between the CEO's office and all external and internal stakeholders — partners, executives, family,



and service providers.
Apply risk management standards to travel, guest lists, and personal data handling.
Key Performance Indicators (KPIs):Team Alignment & Efficiency: 100% task visibility, clear accountability, zero duplication of work.no disruptions tothe CEO's schedule.
Responsiveness: Urgent requests within 10 minutes; regular calls/meetings within one working day.
Continuous measurable improvements in time, cost, and output quality.
Strategic Project Orchestrator.
You find energy in intensity.
You remain calm, resourceful, and sharp when things shift quickly — because that's when you perform at your best.
Curious & Quality-Driven.
"You stay composed under stress, adjust fast, and thrive when priorities shift.
Valid passport and readiness to travel on short notice for business or family support.
Additional RequirementsFluent English (spoken and written); High digital literacy (MS Outlook, productivity tools, task-tracking systems, AI assistants).
Compensation & ContractCompetitive, performance-based compensation with relocation support if required.
The role offers continuous growth, global exposure, and a front-row seat to the execution of complex, high-stakes projects.
We are looking for someone who operates at a "great" level — consistently, calmly, and with care — because that difference defines the success of everything around the CEO.
Adaptable schedule (we usually work between 09:*:00 and 18:*:00 CET or EET)?? Remote work in locations without our officesHybrid work in locations with offices (2 days in-office, 3 days remote)Constructor fosters equal opportunity for people of all backgrounds and identities.
We welcome applications from women, men and non-binary candidates o

📌 Private Office Chief Of Staff (España)
🏢 Constructor
📍 España