Our client, an international UHNW family who have very recently relocated to Madrid, are looking for a proactive and polished Bilingual (Private) Personal Assistant to provide comprehensive support.
Coordinating meetings, restaurant booking, medical appointments, confirming event attendance, close coordination with international Personal Assistant (Eastern time zone) for cohesionAct as key contact for all administrative matters in SpainTravel management: point to point travel arrangement: coordination of drivers across various countries as well as private aviation. Providing complete itineraries and managing visas, passports, etc.
Complete administration for three households (Madrid and two international properties in English speaking locations): managing household staff, gardeners, utilities, security, insurance, repairs, sourcing items for properties, etc.
Finance: Managing expenses and basic reconciliation, basic payments to service providers as well as liaising closely with Swiss Wealth Management firm for household payroll and larger paymentsProject management: overseeing renovations (liaison with architects) or upgrades to properties. Support and coordinate various initiatives, ensuring timely completionCorrespondence Management: Assist with preparation and responses to correspondence accordingly and according to necessary protocol (English and Spanish)Event management: coordinate family events,



meetings or special occasionsCoordinate purchases for individuals and relevant supplementary documentation, deliveries, returns, managing and tracking shipments etc.
Manage documentation: preparation of relevant documentation, filing and management of paperwork (for both business and personal affairs)Oversee and coordinate relevant insurance policiesAd hoc requests and personal errands for individualsCandidates must have a complete bilingual level of English/Spanish, whilst additional languages will be viewed favourably. A relevant University degree and at least 5-10 years prior experience in a Private PA/Family Office environment are prerequisites for this role. The chosen candidate must be Tech native/savvy (iPhone, Mac, Google Workspace, Microsoft 365, VC Software, etc.). Local knowledge and contacts will stand the chosen candidate in good stead for this position. Contract
- Permanent (subject to trial period)Salary
- Dependent on experienceTimetable
- Broadly *****h, although flexibility requiredHybrid/On site: Hybrid: Mainly from residence but some flexibility offeredFlexibility for occasional travel (New York & Europe) requiredReferrals increase your chances of interviewing at Victoria Selection & Search by 2xGet notified about new Personal Assistant jobs in Madrid, Community of Madrid, Spain.

📌 Bilingual Personal Assistant (Madrid)
🏢 Victoria Selection & Search
📍 Madrid