We are looking for a proactive and organised professional to support our Madrid office and senior management. Full-time, permanent position, on-site in Madrid. As Office Manager & Personal Assistant, you will ensure smooth office operations and provide trusted, proactive support to two senior executives, helping them manage their priorities and commitments. You will manage reception in Madrid, coordinate selected needs of our Barcelona office and work closely with colleagues across departments and countries. Providing trusted PA support to two senior executives, proactively managing busy diaries, priorities, appointments and scheduling conflicts; Organising senior-level meetings, anticipating preparation needs, coordinating agendas and materials, and following up on key actions when required; Preparing presentations and management materials, managing executive expenses and approvals, and liaising with senior stakeholders; Managing daily office operations and reception in Madrid, welcoming visitors,



supporting employees and ensuring a professional environment; Coordinating administrative and facilities-related needs of the Barcelona office with local colleagues and service providers; Managing suppliers, office supplies, maintenance, deliveries, invoices and other office-related requests; Organising internal meetings and events, working with HR, Finance and IT, and suggesting improvements to office processes. University degree or vocational training in Business Administration, Hospitality, Tourism or a related area; Ideally 2–4 years of experience in office management, reception, personal assistance or administrative roles; Fluent Spanish and English, both written and spoken, is essential; Strong command of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint; Proactive, discreet, resourceful and service-oriented, with strong interpersonal skills; We’re a group with independence and people at its heart – and a home for talent with a unique culture: the biggest small company in the world. We want every candidate to be able to bring their best to the recruitment process, so if you require reasonable accommodation at any stage, please let us know and we will work with you to provide appropriate support. #

📌 Office Coordinator (Madrid)
🏢 Dual Iberica
📍 Madrid