Our client, a Real Estate investment firm, is seeking a Bilingual Office Manager to oversee administrative and organisational tasks.
Front of House: acting as the first point of contact for the office, welcoming visitors, handling incoming and outgoing communications, coordinating couriers and packages and managing meeting rooms
Office Management: overseeing the day-to-day running of the office and ensuring a professional, organised and welcoming working environment
Service Providers/Supplies: managing relationships with service providers and suppliers, including telephone, printers, cleaning, office and kitchen supplies, in line with agreed budgets, as well as overseeing relevant contracts and service renewals
Invoice Management: collecting, controlling and processing invoices, as well as providing basic financial and administrative support with approvals and tracking via Excel, including cash management, small payments and coordination with external providers and advisers
Accounting & Administration: providing support with basic accounting and general administrative tasks as required
Documentation: managing and filing relevant real estate and corporate documentation, including endorsements, proposals and contracts,



ensuring accuracy and attention to detail, as well as organising documentation relating to real estate assets
Business Support: providing administrative support to Directors and the Investment and Management teams as required
Expense Management: preparing and reconciling expenses and corporate credit card expenditure
Corporate Administration: coordinating corporate subscriptions and providing broader administrative support to the team as required, including the administration of employee benefits such as restaurant tickets and childcare benefits
Compliance and Health & Safety: supporting the office in remaining compliant with relevant local requirements
The chosen candidate will be comfortable working in Spanish and have a professional level of English.
Previous experience in Office Management, Administration or a similar position is required.
Strong knowledge of Microsoft Office is also required.
Timetable - ********** Monday - Thursday.
********** Benefits - Medical insurance and restaurant tickets
Contract - Permanent
Incorporation - Immediate

📌 Office Manager Estable (Madrid)
🏢 Victoria Selection & Search
📍 Madrid