Reference: PTA -JB-1
Located in the industrious heart of Silverton, an engineering firm is on the hunt for a versatile Office Manager / Bookkeeper who thrives on diversity in their day-to-day tasks. This role is perfect for someone who brings a high level of organization, precision, and enthusiasm to every aspect of their work.
Duties & Responsibilities
- Debtors – Quotes, invoicing (including project reminders), payment reminders
- Creditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
- Credit/ Garage cards – capture and reconcile transactions, management of limits and cancellations
- Bank recons
- E-filing – VAT201
- Management reports – GL recons, Management Financial Statement & Cash Flow
- Project reporting
- Collaborating with independent auditors to compile the annual financial statements
Bookkeeping on Xero
- Debtors – Quotes, invoicing (including project reminders), payment reminders
- Creditors – Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online,
send proof of payments




- Credit/ Garage cards – capture and reconcile transactions, management of limits and cancellations
- Bank recons
- E-filing – VAT201
Financial Reporting
- Management reports – GL recons, Management Financial Statement & Cash Flow
- Project reporting
- Annual budget preparation
- Collaborating with independent auditors to compile the annual financial statements
Human Resources
- Maintaining staff files and contracts
- Payroll processing on Simple Pay
- E-filing submission – EMP201
- Leave management
- Manage complex remuneration packages
- Teambuilding
Compliance
- Liaise with Auditors - BEE, Annual return (AFS), COID, EMP501, TCC
- Assist with Health & Safety – purchases, employee medicals, COC's
- Assist iComply - POPI, SDL
Ensure smooth running of the Office
- Answer the phone - send telephonic leads to Marketing Manager
- Manage Cleaner
- Manage facility-related SLA's (telephones, printers, IT subscriptions)
- Basic IT support/ liaise with IT consultant
- Vehicle licence renewals
- Insurance
- Travel arrangements for Directors and Project teams
- Executive support to the Managing and Technical Director
Package & Remuneration
R ***** - R ***** - Monthly
#J-*****-Ljbffr
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