Our partner is looking for a Chief of Staff & Executive Operations based in Spain.
Support a senior executive overseeing multiple businesses and initiatives by bringing structure, accountability, and efficiency to a fast-paced working environment. This multifaceted role combines strategic project coordination, operational management, and high-level executive support, offering significant ownership and autonomy. From building effective project management systems and leveraging AI-powered tools to coordinating investor relations, complex schedules, and international travel, you will help the executive operate at their best. You will work directly with senior leadership in a remote, international environment that values initiative, adaptability, and measurable results.
As Chief of Staff & Executive Operations, you will act as a trusted operational partner to a senior executive, ensuring that priorities are organized, projects progress smoothly, and important relationships and commitments receive consistent attention. Project Management and Execution:
Maintain a master overview of active projects across multiple businesses, tracking deadlines, deliverables, owners, and next steps. Reporting and Quality Control:
Serve as a trusted point of contact for investors, high-net-worth individuals, institutions, senior executives, government officials, and other important stakeholders. Establish and maintain project management systems using tools such as Notion, Asana, or similar platforms. Replace fragmented tracking methods, including spreadsheets, with centralized workflows and dashboards that provide clear visibility into projects and priorities.
Research, test,



and implement new technologies, including AI-powered tools, to improve productivity, reporting, and decision-making.
Calendar and Meeting Management:
The adecuado candidate is an organized, resourceful, and technologically confident professional who combines strong project management skills with polished communication and executive support capabilities. You should be comfortable working independently, handling shifting priorities, and building systems that help a busy executive operate more effectively.
At least 2 years of experience as a Chief of Staff, Office Manager, Executive Assistant, Project Manager, or in a similar coordination or operations role. Project Management:
Strong organizational and follow-through skills, with the ability to manage multiple timelines, track deliverables, identify blockers, and ensure projects progress toward completion.
Technology and Digital Tools:
Excellent written and spoken English, with the confidence to communicate clearly and professionally with colleagues, investors, senior executives, government officials, and other external stakeholders.
A personable, polished, and professional approach, including comfort participating in video calls and representing the executive in external conversations.




The position is fully remote, but this geographic eligibility requirement applies.
Experience working with investors, high-net-worth individuals, institutions, senior executives, or government officials is an advantage.
Project Systems and AI Experience:
Hands-on experience setting up Notion, Asana, or similar tools with dashboards is a plus. Experience building presentations and dashboards with AI tools and deploying solutions on platforms such as Lovable or Vercel is also valuable.
Applicants must complete a short video question as part of the screening process. Candidates should present themselves professionally, speak clearly and confidently in English, and answer authentically without reading from a script or notes.
Contract-to-Hire Arrangement:
Begin with an initial one-month contract period, with strong performers considered for permanent placement.
Fully Remote Work:
Work remotely with a consistent schedule and advance planning for adjustments around executive travel.
Report directly to a senior executive and gain exposure to multiple businesses, strategic priorities, and important stakeholder relationships.
Take responsibility for projects, systems, and operational improvements with significant autonomy and the opportunity to make a tangible impact.
Work in an environment that encourages initiative, constructive feedback, continuous learning, and the development of skills beyond your current responsibilities.
Full-time, with the possibility of permanent placement following the initial contract period.
#

📌 Chief Of Staff (Marbella)
🏢 Jobgether
📍 Marbella