About the Role

We are looking for a Facilities Coordinator with strong, hands-on HSE experience , combined with knowledge of Facilities Management and Contract Support.

This role is responsible for supporting the safe, compliant, and efficient delivery of Facilities Management services , with a strong focus on Health, Safety & Environment (HSE), operational risk identification, Permit to Work processes, contractor safety, compliance, and audit readiness .

As a Facilities Coordinator, you will work closely with clients, vendors, contractors, landlords, and internal stakeholders to coordinate facilities activities, manage work orders and documentation, and ensure activities are carried out in accordance with established HSE requirements, safe working procedures, and operational standards .

The role forms part of the Facilities Management function, supporting the day-to-day operation of the site and helping ensure that facilities services are delivered safely, effectively, and in compliance with required procedures.

What You'll Do

- Support the day-to-day coordination and delivery of Facilities Management services.
- Support HSE activities across the site and help ensure compliance with established health, safety, and environmental procedures.
- Identify and escalate operational and HSE risks and support the implementation of appropriate control measures.
- Coordinate and monitor Permit to Work (PTW) processes and ensure relevant safe working procedures are followed.
- Monitor contractors and service providers to ensure activities are performed in line with site HSE and safety requirements.
- Maintain HSE, compliance, and contractor documentation and support preparation for internal and external audits.
- Work with landlords, tenants, vendors, contractors, and service providers to ensure relevant procedures, policies, and reporting requirements are followed.
- Coordinate client enquiries, service requests, and work orders, ensuring appropriate follow-up and documentation.




- Collect and maintain information and reports to monitor performance, progress, and outstanding activities.
- Maintain accurate records of work orders, proposals, permits, contractor documentation, departmental files, and other facilities-related documentation.
- Monitor activities around the facility, including appropriate waste disposal and recycling practices.
- Respond to enquiries or concerns from clients, colleagues, contractors, and supervisors.
- Follow established procedures and processes while escalating safety, compliance, or operational concerns when required.
- Support the wider Facilities Management team with operational and contract administration activities.

What You'll Need

- Demonstrable hands-on HSE experience is essential for this position , ideally within a Facilities Management, property, engineering, technical services, industrial, or similar operational environment.
- Good understanding of HSE/QHSE management systems and compliance requirements.
- Practical experience identifying operational and workplace safety risks and supporting appropriate risk-control measures.
- Knowledge and practical understanding of Permit to Work (PTW) systems and safe working procedures.
- Experience working with contractors and supporting contractor HSE and safety compliance.
- Experience maintaining HSE documentation and preparing or coordinating documentation for internal and external audits.
- Strong understanding of Facilities Management operations.
- Experience in Contract Support, facilities coordination, service administration, or a similar operational support role.
- Strong organisational skills and attention to detail, with the ability to maintain accurate documentation and records.
- Good communication skills and confidence working with clients, contractors, vendors, and internal stakeholders.
- Ability to identify and appropriately escalate safety, compliance, and operational issues.
- Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
- High School Diploma/GED or equivalent relevant education and job-related experience.

📌 Facilities Coordinator/ HSE Specialist (España)
🏢 CBRE
📍 España