About the job

Quadrivia is the health technology company behind Q, a comprehensive, controllable, and customizable assistant AI built by clinicians, for clinicians. Addressing the urgent shortage of healthcare professionals, Q provides real-time, personal, and reliable support for clinical tasks across the care continuum. Designed for providers, payers, and pharmaceutical companies, Q is easy to customise and integrates seamlessly into workflows, delivering precise assistance across the care spectrum.

At Quadrivia, we're transforming healthcare through AI to make it more accessible, efficient and affordable.We're looking for a proactive, detail-oriented Finance & Administrative Assistant to join our international team on a fully remote, part-time basis (15 hours/week).

Working closely with Finance, Legal and Operations, you'll help keep our financial and administrative processes running smoothly.

Key Responsibilities

•⁠ ⁠Reconcile expenses, transactions and receipts.

•⁠ ⁠Manage invoices and supporting documentation.

•⁠ ⁠Support bookkeeping using Xero, Revolut and other tools.





•⁠ ⁠Track missing receipts and outstanding payments.

•⁠ ⁠Assist with general administrative and operational tasks.

Required Skills

•⁠ ⁠Minimum 1-2 years of relevant experience.

•⁠ ⁠Basic accounting and bookkeeping knowledge.

•⁠ ⁠Proficiency in Excel or Google Sheets.

•⁠ ⁠Fluent Spanish and good working English.

•⁠ ⁠Strong organisational skills and attention to detail.

•⁠ ⁠Proactive, reliable and comfortable working independently.

Nice to Have Skills

•⁠ ⁠Experience with Xero, Revolut or similar platforms.

•⁠ ⁠Startup or international company experience.

•⁠ ⁠Education in accounting, finance or business administration.

What We Offer

•⁠ ⁠100% remote, part-time position (15 hours/week).

•⁠ ⁠Adaptable working schedule.

•⁠ ⁠Opportunity to work in an international healthcare AI company.

•⁠ ⁠Direct collaboration with Finance, Legal and Operations.

•⁠ ⁠A practical, hands-on role with meaningful responsibilities.

📌 Finance & Administrative Assistant (Part-Time, Barcelona/Remote) (España)
🏢 Quadrivia AI
📍 España