Our mission as a global healthcare company is to deliver adaptable modular hospital solutions that meet the highest medical standards—wherever and whenever they are needed around the world.

We strive for a world where geography, infrastructure, capacity, and response time are no longer barriers to accessing high-quality healthcare for individuals, families, and communities.

In addition, we have taken over the international project business of VAMED Engineering. VAMED's global expertise in healthcare engineering and project execution further strengthens WWH's forward-looking approach to healthcare infrastructure development, combining decades of proven experience in delivering large-scale projects with WWH's innovative, modular, and scalable solutions for building and operating modern healthcare facilities.

We are looking for a detail-oriented Office Financial Administrator to join our Madrid Finance Hub and provide essential administrative and financial support to our international finance operations.

You will help ensure that invoices, financial documents, payment requests and country submissions are processed accurately, properly documented and followed up on time. This is an opportunity to contribute to the development of efficient administrative workflows within an international organisation.

Key Responsibilities

- Receive, classify and archive invoices and financial documents, ensuring accurate records and traceability.
- Check invoices and payment requests for completeness and the required approvals.
- Record invoices, expenses and administrative transactions within the authorised scope.
- Maintain supplier and customer master data in accordance with established controls.
- Administer office expenses and travel documentation in line with internal policies.




- Prepare payment request documentation and proposed payment lists for review by HQ Treasury.
- Follow up on payment status, overdue invoices, missing documentation and collection updates.
- Maintain financial submission calendars and track outstanding documentation from international entities.
- Collect supporting documentation for financial closes, audits and tax obligations.
- Maintain organised document repositories and participate in ERP testing and process improvements.
- Escalate exceptions and ensure compliance with established approval procedures.

Requirements

- 2–3 years of relevant professional experience in financial administration, invoice processing or a comparable administrative finance role.
- Experience processing invoices, expenses and supporting financial documentation.
- Experience using ERP systems and maintaining accurate records and master data.
- Working knowledge of accounts payable and receivable administration and approval workflows.
- Good Excel and general office software skills.
- Strong organisational skills, accuracy and reliable follow-up.
- Professional proficiency in English and fluency in Spanish.
- Professional German is a strong advantage.
- Discretion when handling confidential financial information and the ability to coordinate effectively with different departments.

What You Can Expect

- An international working environment with regular interaction with headquarters and country teams.
- The opportunity to contribute to the improvement of financial administration and document management processes.
- Exposure to accounting operations, payment workflows and financial reporting support.
- A role where organisation, reliability and attention to detail make a tangible difference.

Location: Madrid, Spain

Department: Finance | Madrid Finance Hub

Are you organised, proactive and comfortable working with financial documentation? We would be pleased to hear from you.

📌 Office Financial Administrator (Sevilla)
🏢 Vamed+Wwh
📍 Sevilla