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My client, a leading international law firm are looking for an experienced Receptionist to join their Madrid office

.Key Dutie

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- s Deliver a professional and welcoming front-of-house experience by greeting all visitors and ensuring they feel valued from the moment they arriv

- e.Notify employees of their visitors' arrival and communicate expected waiting times where necessar

- y.Guide guests to meeting rooms or designated waiting areas, providing assistance throughout their visi

- t.Coordinate the booking and administration of meeting rooms, including updates, changes, and cancellation

- s.Prepare meeting spaces to the required standard, ensuring room layouts, presentation equipment, and IT connectivity are fully operational before each meeting or even

- t.Manage incoming telephone enquiries promptly and professionally, directing calls to the appropriate contact

- s.Organise courier collections, deliveries, and postal services, ensuring items are processed accurately and efficientl

- y.Arrange transport, including taxis and domestic or international courier services, in line with business requirement

- s.Monitor office and hospitality supplies, place orders with approved vendors, and maintain appropriate stock level





- s.Build strong working relationships with colleagues across all departments to support the smooth day-to-day running of the workplace and deliver an exceptional client experienc

- e.Carry out regular inspections of reception, meeting rooms, and communal areas to maintain a clean, safe, and welcoming environment, escalating any maintenance or safety concerns where appropriat

- e.Prepare and replenish hospitality areas, ensuring refreshments are available for visitors and meeting attendees at all time

- s.Support the planning and delivery of meetings, events, and client visits by assisting with room preparation, visitor coordination and logistic

- s.Respond to emails and administrative requests accurately, professionally, and within agreed service standard

- s.Proactively anticipate visitor and client requirements, providing a consistently high standard of customer servic

- e.Oversee cloakroom facilities where applicable, ensuring personal belongings are stored securel

- y.Issue visitor badges and temporary access passes while following all site security procedure

- s. xghoner Undertake additional administrative or operational tasks as requested by management to support business need

- s.Comply with all company Health & Safety policies and procedures, taking responsibility for your own wellbeing and helping to maintain a safe working environment for colleagues and visitor

📌 Receptionist (Madrid)
🏢 Career Legal
📍 Madrid