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The PositionThe Senior Administrative Business Partner independently manages complex administrative functions, including high-level scheduling, project coordination, and event planning, while serving as an operational partner to the Patient Safety & Medical Affairs leadership team. By applying advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to operational goals.
In addition to traditional administrative stewardship, this role anchors our leadership operating model and operational drumbeat. You will curate executive agendas, drive action-item follow-ups, support internal team communications and engagement and coordinate cross-functional initiatives across Patient Safety and Medical AffairsJob ResponsibilitiesScope / (Content Leadership):Manages independently complex administrative functions, including high-level scheduling, event planning and project coordinationEstablishes and manages the leadership team’s operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadencesCurates leadership agendas with the department lead,



ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreamsProvides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflowsAccountability/Problem Solving:Independently handles a wide range of operational problems and offers solutions to optimize efficiencyTakes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervisionStakeholder Management:Interacts with both internal and external stakeholders, including senior management, general counterparts, and key partners, managing relationships to ensure smooth communication and workflowSupports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsitesDesigns agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functionsImpact/Strategy:Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goalsProactively tracks progress against team milestones and deliverables, helping prepare presentation materials,



slide decks and executive readoutsIdentifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivityComplexity/ (Product Size):Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projectsOrganizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detailHandles higher-complexity, confidential operational tasks with complete discretion and professional judgmentBusiness/Technical ability:Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidanceApplies a strong understanding of organizational tools, systems and operating proceduresUtilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronizedQualificationsEducation / ExperienceProven experience independently managing complex administrative functions, including high-level scheduling, event planning and project coordinationDemonstrated experience supporting leadership operational cadences, including agenda curation, meeting governance and action trackingExperience interacting with and managing relationships across both internal and external stakeholders, including senior management and key partnersTrack record of taking ownership of projects or initiatives and seeing them through to completion with minimal supervisionFluent English speaker with proven experience working in international and multilingual teamsTechnical SkillsAdvanced knowledge of financial management processes, including managing purchase order creation, invoice processing and accrualsAdvanced proficiency i

📌 Senior Administrative Business Partner (Madrid)
🏢 Roche
📍 Madrid