Location: Madrid, Madrid, Spain Job ID: R0144574 Date Posted: 2026-10-09 Company Name: Hitachi Rail Espana S.L. Profession (Job Category): Project/Program Management Job Schedule: Full time Remote: No About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our integral organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. Job Description: Mission

Support the Project Manager in the execution of After Sales contracts, ensuring efficient coordination ofoperational, administrative, documentary and reporting activities associated with spare parts supply projects. The role contributes to the successful execution of the current portfolio by improving operational control,maintaining reliable project information, supporting supplier and customer coordination, and enabling theProject Manager to focus on business-critical activities such as customer management, business development,contractual negotiation, risk management and margin protection. Scope note: The position is designed as a local application of the Associate Project Support profile, with a specificfocus on After Sales spare parts supply contracts. Main Responsibilities

Project coordination and operations

Monitor purchase orders, deliveries and contractual milestones. Coordinate operational activities between internal departments and external stakeholders. Follow up action plans, open points and operational issues. Monitor suppliers, delivery commitments and pending actions.



Support the execution of spare parts supply contracts. Project documentation and contract administration

Maintain project documentation, records and contractual information. Ensure document control within project repositories and SharePoint areas. Support preparation of project correspondence, reports and customer communications. Maintain traceability of relevant project information and documentation. Support the preparation and filing of meeting minutes, action trackers and project records. Reporting and performance monitoring

Prepare and update project reports, dashboards and KPIs. Support work-in-progress, order, delivery and billing follow-up activities. Provide reliable data for management reporting and operational reviews. Monitor deviations, risks and actions requiring escalation. Customer, supplier and internal stakeholder support

Coordinate information exchange with suppliers and internal functions. Support customer follow-up activities and preparation of customer meetings. Prepare agendas, minutes and action lists for internal and external meetings. Support timely response to customer requests and operational follow-up. Commercial and business support

Support preparation of quotations and commercial proposals and customer submissions when required. Assist in the tracking of opportunities, variations and business development actions.



Support the Project Manager with information required for reviews, offers and contract follow -up. Required Profile

Bachelor’s degree in Engineering, Business Administration, IndustrialOrganization, Supply Chain or related discipline. Experience 0-3 years in Project Support, PMO, Project Coordination, Operations, Contract Administration or Supply Chain. Microsoft Excel, PowerPoint, Teams and SharePoint knowledge. SAP knowledgeis preferred. Reporting, KPI management and document control experience arevaluable. Spanish: native or equivalent. English: professional working proficiency. Personal competencies: Planning and organization, attention to detail, communication,customer orientation, teamwork, problem solving, proactivity andability to manage multiple priorities. En Hitachi Rail, hay un lugar para todos/as. Acogemos y valoramos las diferentes experiencias, edad, género, sexualidad, situación familiar, discapacidad, origen, nacionalidad, etnia, religión, y visión del mundo. Es nuestro compromiso crear un entorno inclusivo - estamos orgullosos/as de ser un empleador paritario. Nos encantaría que fueras uno/a de nuestros/as seguidores/as en https://www.linkedin.com/company/hitachirail #LI-PD1 At Hitachi Rail, there is a place for everyone.

We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view.

It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

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📌 Associate Project Support (Madrid)
🏢 Hitachi
📍 Madrid