Job Description: The Office Manager is responsible for overseeing day-to-day administrative operations to ensure the office runs efficiently and professionally. This role coordinates office services, supports staff and leadership, manages vendors and facilities, and helps maintain accurate records and smooth internal workflows.Key ResponsibilitiesOffice Administration & OperationsOversee office workflows, schedules, and day-to-day administrative supportManage incoming/outgoing mail, deliveries, and general office coordinationEnsure office supplies and equipment are stocked and functioningFacilities & Vendor ManagementCoordinate maintenance requests, repairs, and service callsManage office vendors (cleaning, IT support, equipment servicing, etc.)Track service agreements, renewals, and basic office compliance needsPurchasing & InventoryProcess purchase requests, maintain supply inventory, and assist with budgeting needsObtain quotes, compare options, and ensure cost-effective purchasingRecords & DocumentationMaintain organized office files (digital and/or paper)Support document control for policies, forms, and internal records as neededFront Desk / Visitor Support (if applicable)Greet visitors and route inquiries appropriatelyMaintain professionalism and ensure smooth check-in processesTeam SupportSupport onboarding logistics (badges, accounts, supplies)Assist with scheduling, room booking, and internal event coordinationScheduling & CoordinationCoordinate meetings and calendars for leadership and/or teamsMaintain spreadsheets or tracking tools for tasks and office requestsRequired QualificationsExperience in office administration, facilities coordination, or a similar role (e.G.,



2+ years)Strong organizational and prioritization skills with attention to detailProficiency with Google Workspace and/or Microsoft Office (Outlook/Excel)Excellent communication skills (written and verbal)Ability to manage multiple vendors and deadlinesPreferred QualificationsExperience in healthcare, legal, education, or professional services environmentsFamiliarity with invoicing tools or basic accounting processesExperience supporting HR tasks (onboarding coordination, basic paperwork)Comfort with light IT coordination (e.G., ticketing, device setup)Skills & CompetenciesCustomer-service mindset and professionalismDiscretion with confidential informationStrong problem-solving and follow-throughTimely, proactive communication with stakeholdersReliability and ability to work independentlyAt Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure. We are Nextpower At Nextpower, we are driving the general energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.#J-18808-Ljbffr

📌 Office Manager (Madrid)
🏢 Nextracker Spain
📍 Madrid