Role Purpose

The Administrative Assistant provides day-to-day administrative and office support to the Madrid team and helps ensure the smooth running of the office.

This is a hands-on role covering general administration, practical office needs and support to employees. The role is suited to someone organised, reliable and helpful, who is comfortable managing a variety of day-to-day tasks.

Key Responsibilities

Administration & Office Support

- Provide general administrative support to Madrid-based staff as required

- Help with meeting arrangements and travel bookings when required

- Manage office supplies and general office requirements

- Receive and distribute mail, deliveries and parcels

- Coordinate couriers and outgoing shipments

- Liaise with building management and local suppliers for cleaning, maintenance and other office services

- Ensure meeting rooms and common areas are kept organised and ready for use

- Welcome visitors and assist with office access when required

- Support document preparation, filing and archiving

- Provide ad hoc administrative support to Partners and senior management as required





- Work closely with the London Executive Assistant & Office Manager to ensure consistency of office management practices and administrative processes.

Employee Support

- Assist employees with day-to-day practical and office-related requests

- Prepare workspaces and coordinate office access for new joiners

- Assist with practical arrangements for leavers, including access removal and equipment collection

- Liaise with HR, IT and local providers when required

- Help with employee events and other office-based initiatives

Candidate Profile

Experience

- 1–2 years’ experience in an administrative assistant, office assistant, secretary or similar support role

- Previous experience in an office environment is preferred

- Experience in financial services is not required

Skills & Competencies

- Fluent in Spanish and English, written and spoken — mandatory

- French is a plus

- Organised and attentive to detail

- Reliable, discreet and helpful

- Proactive and comfortable handling a variety of practical tasks

- Able to work independently

- Good working knowledge of Microsoft Office 365 (Outlook, Teams, Excel and Word)

Education

- Relevant administrative or business education is preferred but not essential.

📌 Administrative Assistant Madrid
🏢 Importante empresa
📍 Madrid