Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide. For more information, visitwww.shield.ai. Follow Shield AI onLinkedIn,X,Instagram, andYouTube.

Job Description:

Shield AI is seeking an FAA Regulatory Operations & Program Coordinator to establish and manage the administrative processes that support FAA authorizations across the company. This full-time individual contributor will create enterprise visibility into aircraft registrations, authorizations, applications, operating limitations, renewals, and future regulatory needs while coordinating work across V-BAT, Hivemind, X-BAT, and supporting teams.
You will work closely with Airworthiness, Safety, Flight Operations, Engineering, Legal, Government Relations, and program teams to organize submission schedules, maintain regulatory records, and keep actions moving to closure. This is a regulatory operations and program coordination role; designated subject matter experts will retain responsibility for technical analyses, compliance determinations, and approval of technical content. The adecuado candidate can build structure across multiple programs, work accurately with regulated records, and communicate effectively with internal teams, test sites, and government stakeholders.
What you'll do:

Establish and manage an enterprise FAA regulatory operations process covering FAA DroneZone, aircraft registrations and N-numbers, COA and airspace authorization activities,



waiver submissions, and other applicable FAA systems.
Maintain a single authoritative tracker for active authorizations, pending applications, operating limitations, account ownership, expiration and renewal dates, dependencies, decisions, and anticipated needs.
Coordinate the intake, prioritization, schedule, development, review, submission, and follow-up of FAA-related packages across V-BAT, Hivemind, X-BAT, and supporting organizations; collect subject matter expert inputs and confirm completeness, version control, and approval status before authorized submission.
Manage procedural correspondence, submission status, records, and administrative coordination with the FAA, UAS test sites, and other authorization stakeholders; route technical questions to the appropriate experts.
Lead recurring cross-program regulatory status and planning reviews, document decisions and actions, and escalate schedule risks, unresolved dependencies, and approaching expirations.
Support current and emerging authorization pathways, including Section 927 waivers, experimental certification, BVLOS, higher-altitude, and one-to-many operations, under the direction of the responsible technical and regulatory leads.
Develop standardized submission workflows, templates, checklists, records controls, and role definitions; identify opportunities to automate routine tracking, reminders,



and reporting while preserving program-specific account and submission responsibilities.
Develop dashboards and concise status reports covering application volume, cycle time, aging actions, renewals, approval risks, and regulatory dependencies.
Maintain a forward-looking FAA authorization roadmap aligned with planned tests, demonstrations, customer activities, new aircraft, missions, operating environments, and airspace needs; monitor relevant FAA process and system changes and coordinate impact reviews with designated experts.
Perform other duties as assigned.
Required qualifications:

Bachelor's degree in aviation management, business, public administration, regulatory affairs, project or program management, engineering, or a related discipline; equivalent relevant experience may be considered.
3-5+ years of experience in aviation regulatory operations, project or program coordination, flight operations administration, airworthiness or certification program support, UAS operations, or a related regulated environment.
Demonstrated experience coordinating regulatory applications, authorizations, certifications, or comparable controlled-submission processes.
Experience managing multiple concurrent workstreams using integrated schedules, action and decision logs, dependency tracking, controlled records, and concise status reporting.
Working knowledge of FAA aviation or UAS authorization processes and the judgment to distinguish administrative coordination from technical and regulatory decision authority.
Strong professional and technical writing skills, with the ability to organize complex subject matter expert inputs into accurate, review-ready packages.
Strong cross-functional communicat

📌 Faa Program Coordinator (Madrid)
🏢 shieldai
📍 Madrid