International Administrative Coordinator - ES at ELSIE SA This Visa sponsorship job abroad position offers great opportunities for career growth.

As part of our international development, we are looking for an experienced International Administrative Coordinator to support our teams and international projects.

The role is fully remote and covers four main areas:

International Mobility Organisation and follow-up of international business travel

Coordination of flights, hotels, transport and travel arrangements

Management of visa, work permit and immigration-related formalities

Preparation and follow-up of site access requirements and client documentation

Coordination with employees, project teams and external providers

Payroll Administration Collection and control of timesheets

Review and processing of employee expenses

Preparation of payroll information for external payroll providers

Follow-up of salaries, allowances and payroll-related adjustments

Coordination with Finance and HR regarding payroll matters

Project Invoicing Preparation and follow-up of project invoicing

Collection and verification of supporting documentation

Coordination with Project Managers regarding hours, expenses and contractual billing elements

Follow-up of invoicing schedules and outstanding information

HR-Administration Employee onboarding and offboarding

Preparation and follow-up of employment documentation

Maintenance of employee records

Follow-up of absences,



holidays and administrative HR matters

Support throughout the employee lifecycle

Profile Several years of experience in HR administration, payroll support, mobility or a similar coordination role

Professional proficiency in both French and English

Strong organisational skills and attention to detail

Comfortable managing several topics and deadlines simultaneously

Able to work independently in an international and fast-moving environment

Experience in engineering, construction, energy, field services or another project-based industry would be a strong advantage

Please do not apply if you do not have a professional working level in both French and English.

What we offer A highly varied position combining HR, mobility, payroll and project administration

Direct involvement in international operations A high level of autonomy A growing international environment The opportunity to develop the role as the company grows

Employment details Contract type: Fixed-term contract

Working time: Full-time

Work location: Remote

Remote work: Yes – fully remote

Possible Travel (rare): Headquarters, clients, suppliers, and project/intervention sites across the EU and internationally

Job Type: Full-time

Experience: HR administration, payroll support, mobility : 5 years (Preferred)

Language: French (Required) English (Required)

Work Location: Remote

📌 International Administrative Coordinator - ES at ELSIE SA (Madrid)
🏢 ELSIE
📍 Madrid