Responsibilities
Answering phones and directing to appropriate person, taking messages.
Organizing and maintaining filing system, records and reports
Administrative project support
Coordinating domestic and international travel
Assisting with PowerPoint presentations
Arranging lunches and dinners / other special events as needed
Coordinating conference calls, video conferences and meetings with internal and external individuals
Proactively maintaining calendars and scheduling business appointments
Type a variety of forms, letters, reports and memos
Receive and distribute mail for area
Performs position functions with a high degree of ethics and confidentiality
Position is nonexempt and will require working for 6 days a week
Requirements
High school diploma required, but some college course preferred
At least 3 years of administrative experience with a solid work history
Can handle complex projects (i.e.



printing and distributing materials in a form suitable for presentation for outside viewers -Board, partners, banks, etc., booking dinners and meetings) with high degree of attention to detail
Proven ability to prioritize and multi-task
Ability to handle and protect sensitive information in a confidential and professional manner
Proficient with Microsoft Outlook, Word, Excel and PowerPoint and is able to easily process documents
Strong organizational and prioritization skills, with ability to handle multiple projects simultaneously
Original, creative thinker with the ability to formulate and express a contrarian viewpoint
Able to work in a fast-paced environment Handle other projects, duties and responsibilities as assigned
Fluency in English is required
#J-*-Ljbffr

📌 Administrative Assistant (Barcelona)
🏢 Prime Response
📍 Barcelona