Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide. This full-time individual contributor will create enterprise visibility into aircraft registrations, authorizations, applications, operating limitations, renewals, and future regulatory needs while coordinating work across V-BAT, Hivemind, X-BAT, and supporting teams.

You will work closely with Airworthiness, Safety, Flight Operations, Engineering, Legal, Government Relations, and program teams to organize submission schedules, maintain regulatory records, and keep actions moving to closure. designated subject matter experts will retain responsibility for technical analyses, compliance determinations, and approval of technical content. The adecuado candidate can build structure across multiple programs, work accurately with regulated records, and communicate effectively with internal teams, test sites, and government stakeholders.

collect subject matter expert inputs and confirm completeness, version control, and approval status before authorized submission.

Manage procedural correspondence, submission status, records, and administrative coordination with the FAA, UAS test sites, and other authorization stakeholders; route technical questions to the appropriate experts.

Lead recurring cross-program regulatory status and planning reviews, document decisions and actions, and escalate schedule risks, unresolved dependencies, and approaching expirations.

Develop standardized submission workflows, templates, checklists, records controls,



and role definitions; Maintain a forward-looking FAA authorization roadmap aligned with planned tests, demonstrations, customer activities, new aircraft, missions, operating environments, and airspace needs; Bachelor's degree in aviation management, business, public administration, regulatory affairs, project or program management, engineering, or a related discipline; 3-5+ years of experience in aviation regulatory operations, project or program coordination, flight operations administration, airworthiness or certification program support, UAS operations, or a related regulated environment.

Demonstrated experience coordinating regulatory applications, authorizations, certifications, or comparable controlled-submission processes.

Experience managing multiple concurrent workstreams using integrated schedules, action and decision logs, dependency tracking, controlled records, and concise status reporting.

Strong professional and technical writing skills, with the ability to organize complex subject matter expert inputs into accurate, review-ready packages.

Strong cross-functional communication, organization, attention to detail, and follow-through, with proficiency in Microsoft Office, Teams, SharePoint, and project-tracking or document-management tools.

Experience supporting UAS, autonomous aircraft, defense aviation, or developmental flight-test programs.

Previous administrative or programmatic interaction with the FAA, UAS test sites, Department of Defense organizations, or other aviation authorities.

FAA Part 107 Remote Pilot Certificate, CAPM or PMP certification, or comparable regulatory or project-management training.

Full-time regular employee offer package:

Temporary employee offer package:

Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

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📌 Program Manager Microsoft (Madrid)
🏢 shieldai
📍 Madrid