Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide. This role serves as a reliable resource for day-to-day administrative needs while ensuring a high level of organization, responsiveness, and service to leaders and stakeholders.

Coordinate business travel, prepare itineraries, and process expense reports for supported VP-level leaders in compliance with company policies.

Support local leadership activities, executive visits, offsites, and other team events through effective planning and logistical coordination.

Provide on-site office support Monday through Friday, 10 a.m.–including receiving packages, coordinating office maintenance and services, and managing office-related expenses.





3+ years of executive, administrative, or office support experience.

Fluency in English both spoken and written.

Experience coordinating travel arrangements and processing expense reports.

Proficiency with Microsoft Office, Google Workspace, and collaboration tools such as Microsoft Teams or Slack.

Experience supporting VP, Senior Director, or equivalent leadership.

Fluency in Arabic both spoken and written.

Familiarity with travel and expense management systems such as Concur and enterprise systems such as Costpoint.

Associate's or bachelor's degree in Business Administration or a related field, or equivalent practical experience.

Our international teammates receive a comprehensive total rewards package aligned to your country office location. If you would like more information about how your data is processed, please contact us.

📌 Senior Administrative Assistant (Madrid)
🏢 shieldai
📍 Madrid