Executive Personal Assistant (EPA) – Investment Fund

Location:
La Moraleja (Madrid), Spain Position Type: Full-time Languages Required: Fluent English & Spanish (Bilingual level)

About the Role
We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (EPA) to provide comprehensive administrative support to two Senior Executives at an investment fund. The ideal candidate thrives in a fast-paced, international environment, possesses exceptional communication skills, and demonstrates flawless attention to detail.

Key Responsibilities
Diary & Schedule Management: Proactively manage complex calendars, organize meetings, prioritize commitments, and resolve scheduling conflicts. General Travel Coordination: Plan and execute end-to-end travel logistics, including flights, accommodation, ground transportation, and tailored itineraries. Multi-Time-Zone Coordination: Coordinate cross-border calls, video conferences, and meetings across multiple time zones with international stakeholders. Inbox & Correspondence Management: Monitor email communications, filter priorities, draft responses,



and ensure rigorous follow-up on outstanding deliverables. Liaison & Collaboration: Coordinate smoothly with assistants, executive teams, and external counterparties across the fund and its portfolio companies. Administrative Support: Prepare meeting materials, handle documentation, and support ad-hoc administrative requests. Requirements & Qualifications Languages: Full professional fluency in English and Spanish (both written and spoken) is mandatory.

Experience:
Proven track record as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within private equity, financial services, legal, or professional services. Tech Savvy: Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint). Agility & Multitasking: Demonstrated ability to manage competing priorities and deliver high-quality work in a dynamic, fast-paced setting. Core Competencies: High emotional intelligence, exceptional interpersonal skills, a strong sense of accountability, and absolute discretion when handling confidential matters.

📌 Executive assistant (Alcobendas)
🏢 FATTAL DEVELOPMENT WESTERN EUROPE
📍 Alcobendas