The Executive Assistant & Legal Coordinator plays a critical role in supporting the Pet Nutrition Europe Legal Team by combining executive support and legal operations responsibilities.

This role acts as a key operational partner to the Associate General Counsel and the Legal Team, helping ensure efficient delivery of legal services across Pet Nutrition Europe. The Associate coordinates legal processes, legal reporting – including litigation, manages legal budgets and external counsel administration, facilitates governance and compliance activities, maintains legal knowledge resources, and serves as a trusted point of contact for internal and external stakeholders.

The role requires a highly organized, proactive, and collaborative individual who can manage multiple priorities, drive process excellence, and contribute to the continuous improvement of the Legal function.

This role will be a 12 month position.

KEY RESPONSIBILITIES: Executive Assistant & Legal Coordination Support

- Provide executive and administrative support to the Associate General Counsel.
- Manage selected calendar, travel, communication, and coordination activities as required.
- Coordinate team meetings, leadership calls, workshops, and off-site events.
- Prepare agendas, track actions, maintain meeting records, and support follow-up activities.

Legal Operations & Process Management

- Coordinate legal matters and projects, including stakeholder follow-up, document collection, tracking of actions and reporting obligations.
- Coordinate and execute internal legal processes across the region, including litigation reporting.
- Drive continuous improvement of legal processes, templates, workflows,



and operational efficiencies.
- Support implementation of Legal Operations initiatives and technology solutions.

Knowledge Management & Legal Resources

- Maintain and continuously improve the Legal team's SharePoint sites, knowledge management, and collaboration platforms.
- Develop, maintain and continuously improve legal playbooks, templates, guidance documents and training materials to support efficient self-service by business stakeholders.
- Support the development and maintenance of self-service legal resources.
- Support adoption of legal technology, automation and AI-enabled knowledge management solutions.

Budget & External Counsel Management

- Coordinate legal budget administration
- Pro-active monitoring and follow-through of external counsel budget
- Support accruals and forecasting activities.
- Coordinate interactions and administrative processes with external law firms.

Compliance & Ethics

- Maintain documentation and reporting related to compliance initiatives.
- Partner with Legal and Compliance teams to support ethics and compliance programs and communications.

WHAT ARE WE LOOKING FOR?

- 1-2 years of experience in legal operations, legal coordination, executive support, compliance, governance, project management or similar corporate functions.




- Experience coordinating multiple stakeholders, projects and competing priorities in a fast-paced international environment.
- Experience supporting legal, compliance, governance or other corporate functions through process management, reporting and operational support.
- Experience managing budgets, invoices, external vendors or professional services providers is desirable.
- Strong proficiency with Microsoft 365, SharePoint and collaboration technologies.
- Degree in Law, Legal Studies, Business Law, or a related field preferred.
- Equivalent professional experience will also be considered.
- Additional qualifications or experience in legal operations, compliance, governance, contract management or project management are advantageous.

WHAT CAN YOU EXPECT FROM MARS?

- Work with diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we're striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.

At Mars, we are guided by our Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom . We are looking for an associate who demonstrates integrity, collaboration, curiosity, ownership, and a passion for continuous improvement while helping the Legal Team deliver practical, business-focused legal support across Pet Nutrition Europe.

Mars is an equal opportunity employer and all qualified applicants will

📌 Executive Assistant (Cataluña)
🏢 Mars
📍 Cataluña