Operations & Finance Coordinator

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About us

We are SkandiaMäklarna Fuengirola, a Swedish real estate franchise based on the Costa del Sol. SkandiaMäklarna has more than 100 offices, and our Fuengirola office is one of the strongest physical office locations in the area.

Our office is newly renovated, approximately 400 m², and located in one of Fuengirola’s top commercial positions with high visibility, directly in front of Miramar. It is a modern, welcoming and professional space designed for agents, clients and visitors to feel comfortable.

We are a high-performing, international real estate team with ambitious agents and a strong team culture. We are now looking for a highly organized and reliable person to take ownership of our back office, finance coordination, property publishing process, and office operations.

This is a key role for someone who enjoys structure, administration, details and making sure everything works properly behind the scenes.

This is also a role with clear growth potential. As our team continues to grow and we recruit more agents and administrative support, this position can naturally develop into a more senior coordination or office management role. The right person will have the opportunity to take more ownership over internal structure, processes, back office routines and future administrative team members.

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Position

Back Office, Finance & Office Operations Coordinator

Location

Fuengirola, Costa del Sol

Office-based role,



Monday to Friday, 09-17

Salary

Full-time contract with vacation days according to law.

- Around 2000€/month (possibility to grow)

Main purpose of the role

The purpose of this role is to keep the office structured, organized and running smoothly.

You will be responsible for three main areas:

1. Finance, invoicing, salaries and reporting coordination.
2. Property publishing and document control.
3. Office operations, supplies and day-to-day structure.

You will work closely with our accountants and make sure financial documents, invoices, salary information and reports are prepared and delivered correctly. You will also make sure that properties are not published until all required documentation and information is complete.

The sales team should be able to focus on clients, viewings and sales — while you make sure the back office, documentation, finance flow and office environment are under control.

Key responsibilities

1. Finance, invoices, salaries and reporting

- Coordinate incoming and outgoing invoices.
- Keep track of supplier invoices and prepare payments for approval.
- Negotiate to better and more cost-effective solutions.
- Prepare weekly payment batches so management can approve payments once per week.




- Prepare a simple weekly finance overview.
- Prepare a more complete monthly finance/admin report.
- Collect, organize and send all relevant documents to the accountants.
- Coordinate salary/payroll information together with the accountants.
- Prepare and organize agent commission documentation.
- Keep track of paid and unpaid invoices.
- Follow up on missing receipts, invoices or finance-related documents.
- Keep finance and admin folders updated and well organized.
- Be in direct contact with the accountants when they need extra information.
- Assist with reporting to the head office.
- Help ensure that deadlines are followed and nothing is missed.

2. Property publishing and document control

- Manage the property publishing process in the CRM/system.
- Receive all property information and documentation from agents.
- Check that all required documents and information are complete.
- Maintain and follow a property publishing checklist.
- Make sure no property is published until everything is in place.
- Upload and publish properties in the CRM and relevant systems.

3. Office operations and office environment

- Make sure the office is tidy, professional, stocked and functioning.
- Buy and manage office necessities such as coffee, water, paper, printer supplies, cleaning products, office material and other essentials.
- Use the company card responsibly following a budget for office purchases.
- Coordinate with suppliers, cleaners, repair people and service providers when needed.
- Make sure meetin

📌 Operations & Finance Coordinator (Málaga)
🏢 SkandiaMäklarna Fuengirola
📍 Málaga