Your responsibilities

As Executive Assistant

- You independently manage the calendar of the Director and proactively prepare important meetings.

- You plan and organize business travel end to end, from research and booking to visa applications and expense reports.

- You organize workshops, external meetings and customer visits initiated by the Director.

- You filter and prioritize incoming communication and represent the Director towards internal and external stakeholders.

- You handle confidential matters with discretion.

As Chief of Staff

- You act as sparring partner to the Director: you get to the core of topics, challenge ideas and prepare suitable measures.

- You contribute to strategic concepts, decision papers, presentations and workshop formats.

- You provide conceptual support for the Digitalization, Data & AI Hub, from the collaboration model to launch communication.

- You own the OKR process: OKR calendar, check-ins and reviews, coaching of participants, and early feedback to the sponsor when something puts a cycle at risk.

- You moderate managers and Product Owners through planning, check-ins and quarterly reviews.

- You shape the leadership rhythm: agendas, pre-reads, and documentation and follow-up of decisions.

- You build a status dashboard for topics, OKRs and measures (e.g. with Power BI or Planner) and use AI for status updates and reporting.

- You follow up on delegated topics, spot delays early and initiate measures before issues escalate.

- You continuously improve the method after every cycle and capture lessons learned.

What you bring

What matters to us

- University degree (e.g.



business administration, organizational psychology, communication sciences) or commercial vocational training with further qualification and relevant experience

- Several years of experience in executive assistance, as Chief of Staff, in a PMO or in project steering, close to senior management

- Practical experience with OKRs or comparable steering methods

- Very good moderation and facilitation skills, also towards senior leaders

- Conceptual and analytical thinking, and enjoyment of complex topics in digitalization, data and AI

- Fluent English & German, written and spoken

- Confident use of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint, Planner)

Nice to have

- Experience as OKR facilitator or coach

- Experience with Power BI or comparable dashboard tools

- Experience with travel and expense tools (e.g. Yokoy)

- Experience in an international, matrix-type organization

- Affinity for AI-supported ways of working

What makes you stand out

- You think ahead and recognize what is needed next.

- You get things done without formal authority, with clarity and a diplomatic style.

- You moderate senior leaders with confidence and bring people to one table.

- Discretion and loyalty are a matter of course for you.

- You feel at home in international teams and enjoy working across locations and time zones.

What we offer

- A key role with direct access to the Director and real room to shape your work

- Exciting topics around digitalization, data and AI in a general technology company
- A committed team driving digital transformation at HARTING
- An international environment

📌 Executive Assistant & Chief of Staff (Barcelona)
🏢 HARTING Technology Group
📍 Barcelona