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La position

The Senior Administrative Business Partner independently manages complex administrative functions, including high-level scheduling, project coordination, and event planning, while serving as an operational partner to the Patient Safety & Medical Affairs leadership team. By applying advanced financial management knowledge and proficiency in organizational tools, you will play a significant role in team strategy, proactively streamline administrative processes, and handle a wide range of problems with autonomy to contribute to operational goals.

In addition to traditional administrative stewardship, this role anchors our leadership operating model and operational drumbeat. You will curate executive agendas, drive action-item follow-ups, support internal team communications and engagement and coordinate cross-functional initiatives across Patient Safety and Medical Affairs

Description of the area

Job Responsibilities

- Scope / (Content Leadership)
- Manages independently complex administrative functions, including high-level scheduling, event planning and project coordination.




- Establishes and manages the leadership team’s operational drumbeat and rhythm of business, including weekly leadership meetings, functional reviews and governance cadences.
- Curates leadership agendas with the department lead, ensures pre-reads and briefing materials are distributed ahead of time and drives post-meeting action-item accountability across workstreams.
- Provides structured input on improving administrative processes, team workflows and overall organizational efficiency, improving administrative processes and workflows.

- Accountability/Problem Solving

- Independently handles a wide range of operational problems and offers solutions to optimize efficiency.
- Takes ownership of departmental projects and operational initiatives, seeing them through to completion with minimal supervision.

- Stakeholder Management

- Interacts with both internal and external stakeholders, including senior management, integral counterparts, and key partners, managing relationships to ensure smooth communication and workflow.
- Supports internal team communications and engagement initiatives, including coordinating all-hands meetings, town halls, departmental updates, and offsites.




- Designs agendas and coordinates logistics for workshops and team-building sessions to foster cross-functional collaboration across Medical Affairs and Safety functions.

- Impact/Strategy

- Plays a significant role in team strategy by streamlining administrative processes and contributing to departmental operational goals.
- Proactively tracks progress against team milestones and deliverables, helping prepare presentation materials, slide decks and executive readouts.
- Identifies continuous improvement opportunities within administrative and business workflows to elevate leadership team productivity

- Complexity/ (Product Size)

- Manages complex executive schedules and coordinates comprehensive administrative support for larger teams and multiple concurrent projects.
- Organizes complex domestic and international travel arrangements, high-profile visitor logistics and large-scale team events with significant attention to detail.
- Handles higher-complexity, confidential operational tasks with complete discretion and professional judgment.

- Business/Technical ability

- Displays advanced knowledge of financial management processes, managing purchase order creation, invoice processing and accruals with minimal guidance.
- Applies a strong understanding of organizational tools, systems and operating procedures.
- Utilizes advanced proficiency in technical software and office management tools, including project management and collaboration platforms, to keep the department synchronized.

Qualifications

Education / Experience

- Proven experience independently managing complex administrative functions, including high-level scheduling, event planning and project

📌 Senior Administrative Business Partner (Madrid)
🏢 Roche Holding
📍 Madrid