Do you have experience as a Head of Administration & School Operations ? Are you ambitious and driven by innovation and sustainability applied to education? Would you like to make a real impact on the world through your work? Keep reading!

We are Imagine Montessori School , the only British educational institution in Valencia that applies the Montessori methodology—a world-renowned, innovative approach focused on fulfilling each student's full potential through personalized education tailored to every stage of development. All this within a sustainable environment and a building that certainly turns heads.

We don't just teach here: we transform! We are committed to personalized education through experimentation, socialization, and the development of key skills. We foster independence, respect, growth, creativity, entrepreneurial spirit, a love for nature, and a sense of belonging to a community.

Sound good? We are looking for you!

We are searching for someone with a background in Operations Management, Business Administration, or Educational Services Leadership who, reporting to Mariano Pontón , will be responsible for professionalising, streamlining, and leading the administrative, operational, and general services of Imagine Montessori School to ensure an efficient, safe, digitally transformed, and family-centric environment.

What will your day-to-day look like as a Head of Administration & School Operations at Imagine?

- Leading Digital Transformation & Administrative Systems: Oversee the school management software ecosystem (Phidias/student info, billing, transport, communications) to simplify workflows, automate repetitive tasks (leveraging AI tools), eliminate redundancies, and ensure data consistency across all administrative operations.

- Elevating Family Experience & Touchpoints: Establish service standards and clear protocols for reception, secretarial services, enrolment, billing, transport, and operational communications. Manage collections and sensitive debt follow-ups professionally and constructively while ensuring families receive timely and high-quality support.





- Supporting Academic Operations & School Logistics: Coordinate non-academic logistics for field trips, excursions, events, transport, medical permissions, photo consents, and school material distribution, working hand-in-hand with teaching teams and stage heads to keep daily school activities running seamlessly.

- Leading Support Teams & Overseeing General Services: Lead and develop the administration team, secretarial staff, back-office, billing, transport, and the Head of Procurement and General Services. Manage external suppliers for key outsourced services (catering, cleaning, facilities maintenance) and ensure compliance with food safety, health & safety, GDPR, and educational regulations.

- Budgeting, Compliance & School Leadership: Plan and monitor the operational budget, manage billing processes, process grants/subsidies (energy, training, scholarships), lead legal compliance, and sit on the Leadership Team to align operational strategy with the school’s academic mission.

What will make you succeed in this position?

- Solid Professional Experience: Significant background leading operations, administration, or general services (ideally in an educational, international school, or high-touch service environment) with direct experience managing teams, budgets, and external vendors/contracts.

- Educational Background & Hard Skills: A degree or higher qualification in Business Administration, Management, Operations, or related fields. Strong financial acumen (budgeting, billing, collections) and experience in process standardisation and change management.

- Digital & AI Fluency: Advanced proficiency in Google Workspace (especially Google Sheets)



and administrative management software ecosystems, paired with a strong interest in automation and applying AI tools to optimise operational workflows.

- Regulatory & Legal Knowledge: Familiarity with data protection (GDPR), occupational health and safety, food hygiene standards, insurance management, and regional education regulations.

- Strategic Soft Skills & Leadership: Exceptional leadership and team development skills, a structured process-oriented mindset, outstanding communication and conflict-resolution abilities (especially when handling sensitive family or legal matters), and a collaborative approach to sit on the school's Leadership Team.

Want to know why it’s worth working at Imagine?

- We are an innovative educational center and a benchmark in Montessori methodology, inspired by the goal of transforming education to advance society, where everyone can contribute their unique talents to collective progress.

- We are part of Zubi Group Impact, a group of impact companies with a single mission: to solve environmental, social, and economic challenges for a better world through entrepreneurship, the development of sustainable urban environments, investment, and education.

- ⚖️ We are an Employee-Centric Culture organisation, which means we are dedicated to constantly creating initiatives designed around your well-being:

- Holidays: 8 calendar days at Christmas, 6 days at Easter, the whole month of August, and 3 extra public holidays.

- Health Insurance: access to private medical insurance at a highly competitive rate, with proportional company coverage ranging between 10% and 50% depending on tenure and role.

- Kitchen Service (sustainable, zero-kilometer, balanced, and healthy menus). Plus, you’ll have healthy snacks, fruit, coffee, and tea available throughout the day.

- Other benefits include childcare/tuition support for staff children, discounts on Spring and Summer Camps, breakfast/after-school club services, and other benefits that promote work-life balance.

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📌 Head Of Administration & School Operations (Valencia)
🏢 Zubi Group Impact
📍 Valencia