Logistics Coordinator – Fresh Produce (Barcelona) We are an international fresh fruit trading company with over 20 years in the market , based in Barcelona (Gràcia). We source from Spain, Eastern Europe, South America and East Africa, and supply importers and retailers across the the world. We are looking for a Logistics Coordinator to own the end-to-end flow of our shipments by sea, air and road. You will join a small, fast-moving international team where your work has a direct impact on results. Our day-to-day operations are heavily supported by AI: many of our workflows, from shipment tracking and documentation to cost control and collections, are automated and monitored with AI tools working alongside our in-house ERP. What you will do *Shipment operations
*
- Book refrigerated containers, air cargo and long-haul reefer trucks with shipping lines, airlines, forwarders and carriers.
- Track every shipment daily and anticipate delays, rollovers and transshipment issues. Find solutions and keep clients and the sales team informed.
- Monitor cold-chain conditions, including real-time temperature trackers, and act quickly on any deviation. *Documentation
*
- Issue shipping instructions and check BL/SWB, AWB, phytosanitary certificates, certificates of origin and packing lists for full consistency.
- Send pre-alerts and dispatch original documents by courier.
- Handle client requests for document amendments or destination-specific requirements.
- Release original documents or telex release only once the payment due against documents has been received. *Costs and suppliers
*
- Request and negotiate freight rates, and keep sea, air and truck tariffs up to date.
- Review and approve invoices from logistics providers against what was agreed.
- Negotiate,



track and recover rebates with shipping lines and forwarders, and record them per shipment. *Claims
*
- Build and file cargo claims against carriers and insurers within deadlines, gathering surveys, temperature records and documentation, and follow them through to recovery. *Systems
*
- Work daily with AI assistants and automated workflows, review their output, and help us identify new processes that can be automated. *Support to the business
*
- Support sales with logistics input for quotations and offers.
- Support finance with credit-limit checks before shipment and follow-up of unpaid invoices and insurance claims.
- Help coordinate our participation in international trade fairs.
- Guide and train logistics interns. What we are looking for
- 1+ years in international logistics or freight forwarding, ideally with perishables or reefer cargo.
- Hands-on knowledge of Incoterms (FCA, EXW, CFR), sea and air export documentation, and phytosanitary requirements.
- Fluent English and Spanish, written and spoken. Russian, Ukrainian, Polish or Serbian is a strong plus.
- Comfortable with ERP systems and advanced Excel or Google Sheets.
- Hands-on experience using AI tools (e.g. ChatGPT, Claude, Copilot) in your daily work is highly desirable. Curiosity and willingness to work in an AI-first environment are essential.
- Self-driven, organized, a fast learner, and able to stay calm and solution-oriented under pressure.
- Looking for a long-term position where you can grow with the company.

What we offer

- Permanent contract and a key role in a growing international company.
- Fully on-site at our office in the Gràcia neighbourhood of Barcelona (no remote or hybrid work), Monday to Friday, 8:00–17:00.
- Gross annual

salary:
€34k, depending on experience.
- Availability: immediate.

📌 Logistics and Administration Coordinator (Barcelona)
🏢 ALQUIMIA FRUITS
📍 Barcelona