Your responsibilities As Executive Assistant
- You independently manage the calendar of the Director and proactively prepare important meetings.
- You plan and organize business travel end to end, from research and booking to visa applications and expense reports.
- You organize workshops, external meetings and customer visits initiated by the Director.
- You filter and prioritize incoming communication and represent the Director towards internal and external stakeholders.
- You handle confidential matters with discretion. As Chief of Staff
- You act as sparring partner to the Director: you get to the core of topics, challenge ideas and prepare suitable measures.
- You contribute to strategic concepts, decision papers, presentations and workshop formats.
- You provide conceptual support for the Digitalization, Data & AI Hub, from the collaboration model to launch communication.
- You own the OKR process: OKR calendar, check-ins and reviews, coaching of participants, and early feedback to the sponsor when something puts a cycle at risk.
- You moderate managers and Product Owners through planning, check-ins and quarterly reviews.
- You shape the leadership rhythm: agendas, pre-reads, and documentation and follow-up of decisions.
- You build a status dashboard for topics, OKRs and measures (e.g. with Power BI or Planner) and use AI for status updates and reporting.
- You follow up on delegated topics, spot delays early and initiate measures before issues escalate.
- You continuously improve the method after every cycle and capture lessons learned. What you bring What matters to us
- University degree (e.g. business administration,



organizational psychology, communication sciences) or commercial vocational training with further qualification and relevant experience
- Several years of experience in executive assistance, as Chief of Staff, in a PMO or in project steering, close to senior management
- Practical experience with OKRs or comparable steering methods
- Very good moderation and facilitation skills, also towards senior leaders
- Conceptual and analytical thinking, and enjoyment of complex topics in digitalization, data and AI
- Fluent English & German, written and spoken
- Confident use of Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint, Planner) Nice to have
- Experience as OKR facilitator or coach
- Experience with Power BI or comparable dashboard tools
- Experience with travel and expense tools (e.g. Yokoy)
- Experience in an international, matrix-type organization
- Affinity for AI-supported ways of working What makes you stand out
- You think ahead and recognize what is needed next.
- You get things done without formal authority, with clarity and a diplomatic style.
- You moderate senior leaders with confidence and bring people to one table.
- Discretion and loyalty are a matter of course for you.
- You feel at home in international teams and enjoy working across locations and time zones.

What we offer

- A key role with direct access to the Director and real room to shape your work
- Exciting topics around digitalization, data and AI in a integral technology company
- A committed team driving digital transformation at HARTING
- An international environment

📌 Executive Assistant (Barcelona)
🏢 HARTING Technology Group
📍 Barcelona